Document Controller

Job Description

Wood is presently looking to hire a Document Controller to be based at client Dubai Petroleum office in Dubai. Below are more details about the role.

Responsibilities

• Register and transmit vendor and client documentation for the project
• Check documentation to ensure that formats comply with client standards
• Archiving Project and Corporate Records, either hardcopy or electronically; and the identification, indexing, transfer, storage, protection, retrieval, retention and disposition of the records
• Ensure all project documentation is imported into document management system and filed accordingly
• Ensure all documentation is transmitted as per client requirements and in an expedient manner
• Archiving and retrieval of historical documentation
• Quality check of all Documentation prior to issuing / transmitting to client
• Responsible for the handling of requests for new Document numbers / hard copy documentation
• Scanning, printing and copying of project documentation
• Process and record accurately all technical documentation in accordance with agreed procedures
• Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements
• Run document control reports (if available and required) from the applied company or project document control system
• Ensure document management procedures satisfy project, client and regulatory requirements
• Independently handle all aspects of Project documentation utilizing various document control practices and Electronic Document Management Systems (EDMS)
• Monitor progress of Client reviews of technical data
• Contribute to compilation of final project dossiers, as built portfolios and archiving
• Establish a systematic and comprehensive Project Filing System
• Produce exception reports, comment overdue reports and any other reports for Project Management review
• Maintenance of the project's document storage structure
  
  

Qualifications

• A total of 5+ years experience
• Proficient in Electronic Document Management Systems, preferably Live link, ASSAI
• Good understanding of Document Control Processes and engineering documents / drawings