Administrative Support:
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- Provide general administrative support to ensure efficient office operations.
- Manage and organize office files, documents, and records.
- Handle correspondence, emails, and phone calls as needed.
- Coordinate and schedule meetings, appointments, and events.
- Monitor Annual Maintenance Contracts (AMC) for monitors and ensure timely renewals.
- Ensure compliance with venue licenses and renew licenses as necessary.
Logistical Support:
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- Utilize the company vehicle to transport materials, equipment, and personnel to various locations.
- Drive to suppliers, vendors, and other relevant locations for procurement purposes.
- Assist in setting up venues for events or operational activities.
Procurement and Sourcing:
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- Identify and establish relationships with reliable suppliers and vendors.
- Negotiate terms and conditions for procurement agreements to ensure cost-effectiveness.
- Source and purchase materials, equipment, and supplies required for day-to-day operations.
Inventory Management:
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- Track and manage inventory levels to prevent shortages or excesses.
- Conduct regular inventory audits and reconcile discrepancies.
- Work closely with the finance department to ensure accurate budgeting and cost control.
Communication and Coordination:
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- Collaborate with various departments to understand their operational needs.
- Communicate effectively with team members, suppliers, and external partners.
- Coordinate with drivers and other staff to ensure seamless operations.