SECRETARY

Key Responsibilities:

• Arrange, coordinate, and schedule meetings; prepare meeting documents

• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person.

• Coordinate conferences; complete conference registrations for company employees.

• Maintain content management system.

• Complete travel forms and make travel arrangements for office personnel.

• Maintain budget and purchase supplies for the office; track inventory of office supplies.

• Proofread and edit documents to ensure proper spelling and grammar as well as compliance with company policy; recommend revisions as needed.

• Write and distribute routine correspondence and reports.

• Compile data and prepare report.

• Mail letters, newsletters, promotional materials, and other items as directed.

• Maintain updated contact information for company employees, suppliers, and customers; keep such information confidential.

• Develop and maintain a filing system for paper and electronic copies of documents.

• Read secretarial publications and attend workshops to improve skills over time.

Requirements

• Bachelor degree holder.

• Two to four years experience as a Secretary.

• Professional demeanor and attitude.

• Familiarity with office organization techniques

• Trustworthy, able to respect confidentiality.

• Capable of multitasking; strong time management.