Maseeraty Graduate Program Medical Affairs Associate

Job Description Summary

Job Description

We are welcoming UAE National Talents to apply for our Novartis Emiratization Program which is a 12-month program that will provide you with real world experience that will allow you to put your theoretical learning into practice.

Major Accountabilities

Scientific Engagement Support

• Apply foundational Scientific Engagement principles in medical experts interactions aligned with the Neuroscience strategy and portfolio priorities.

• Support Medical team in communicating the right evidence to the right medical expert at the right time to enable informed decision-making.

• Coordinate internal scientific engagements and training activities.

Cross-Functional Collaboration

• Drive alignment and coordination with cross-functional teams (Value & Access HEOR Clinical Research Commercial etc.) to ensure seamless execution of medical initiatives.

• Collaborate with clinical research operations to support effective scientific communication with investigators of key Gulf Neuroscience studies.

Strategic Project & Program Management

• Lead and coordinate the end-to-end planning tracking and execution of priority Medical Affairs projects and cross-functional initiatives ensuring clear timelines stakeholder alignment proactive risk mitigation and on-time delivery of objectives.

• Maintain project plans trackers and dashboards to monitor milestones dependencies and performance providing regular updates to the TA Medical Head.

Medical Operations & Systems Management

• Own preparation submission tracking and reconciliation of activities through internal systems.

• Manage purchase orders (POs) budget tracking and spend reconciliation in alignment with approved plans.

• Draft submit and follow up on agreements and contracts and relevant internal systems.

• Ensure accurate maintenance of spend trackers documentation and operational records.

Event & Vendor Coordination

• Coordinate end-to-end event logistics including venue invitations medical materials and on-site support.

• Liaise with vendors and third-party organizers to obtain required documentation for sponsorships approvals and compliance.

• Support vendor onboarding and HCP database enrollment when required.

• Oversee development and coordination of scientific and educational materials (e.g. invitation letters slides RMPs) with external partners.

Compliance & Professional Excellence

• Ensure all activities are executed in accordance with Ethics & Compliance standards and Novartis policies.

• Maintain timely completion of administrative responsibilities (CRM systems expense reporting compliance modules etc.).

• Commit to continuous learning and professional development.

• Allocate approximately 25% of time in the field to support medical experts engagement plans.

Job Dimensions

Number of Associates:None

Financial responsibility:Franchise Medical budget as assigned

Impact on the organization:

Enable effective and compliant execution of Medical Affairs strategy

Maintain tailored medical engagement with key medical experts

Contribute to a best-in-class Field Medical organization through structured coordination and operational excellence

Ideal Background

Education:

Pharmacist Masters or other post-graduate degree in health/life sciences.

Experience:

Strong project and time management skills

Demonstrates credibility and clarity of purpose to build effective and collaborative relationships

Self-directed learner with a growth mindset

Excellent communication interpersonal and influencing skills

Curious mindset with strong listening and questioning abilities

Ability to adapt prioritize and work effectively within multifunctional teams

Solid business acumen with solution-oriented and critical thinking

High personal integrity and accountability

KPIs/Desired outcomes

• Timely and successful delivery of prioritized projects and milestones

• Accurate and compliant BeSure/FUSE submissions and documentation

• Accurate and timely PO processing and budget/spend tracking

• Effective coordination of events and scientific activities

• Maintenance of up-to-date project and operational trackers

• Positive medical experts feedback on project coordination and operational support

• Full compliance with internal processes and policies

Skills Desired