Office Manager & Executive Assistant

Job Title: Office Manager & Executive Assistant

Department: Administration

Reports To: CEO

Job Summary:

We are seeking a highly organized and motivated individual to serve as our Office Manager & Executive this dual role you will be responsible for ensuring the smooth day-to-day operations of our office while providing dedicated administrative support to the CEO. The ideal candidate is a proactive problem-solver with exceptional communication skills and a strong ability to multitask.

Responsibilities:

Office Management:

• Manage all aspects of office administration including ordering supplies maintaining equipmentmainitaingin internal office phone system and coordinating vendors (e.g. cleaning etc).Liason with building management on issues related to elevatorplumbing lightingheating etc.
• Oversee and organize office space ensuring a clean efficient and welcoming environment.
• Greet visitors at front desk and notifying host on arrival
• Handle incoming and outgoing mail and deliveries including bill payments
• Manage office budget and track expenses.
• Manage all travel arrangement for Staff & home leave for their families including hotel/airline/transport reservations
• Assist with the planning and coordination of company events and meetings.
• Implement and maintain office policies and procedures.
• Support in onboarding of new employees

CEO – Executive Assistant:

• Provide comprehensive administrative support to the CEO including managing calendars scheduling appointments and coordinating travel arrangements.
• Prepare presentations reports and correspondence on behalf of the CEO.
• Assist with errands or tasks for the CEO and visiting board members as required.
• Act as a liaison between the CEO and internal/external stakeholders.
• Maintain confidentiality and discretion in all matters.

Qualifications:

• Proven experience as an Office Manager Administrative Assistant or similar role (3 years).
• Experience supporting C-level executives is highly preferred.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to work independently and as part of a team.
• High school diploma required; Associate's or Bachelor's degree preferred.

Required Skills:

CPG FMCG