Personal istant to CEO - Arabic Speaker

Our wellknown Hospital client is looking to hire a Personal Assistant / Executive Secretary in Dubai.

• Manage and maintain the CEOs calendar including scheduling meetings conferences and travel
  
• Act as a first point of contact for the CEO screening calls and correspondence
  
• Coordinate with internal and external stakeholders for meeting preparations and followups
  
• Prepare essential documents and presentations for meetings.
  
• Assist with personal tasks for the CEO such as running errands or individual appointments as needed.
  
• Manage administrative tasks including filing expense reports and basic accounting.
  
• Make travel arrangements and itineraries for both domestic and international trips.
  
• Take minutes during meetings and provide summaries.
  
• Conduct research on various topics upon request
  
• Handle sensitive information with the utmost confidentiality.
  
• Oversee general office operations and manage office supplies inventory
  
• Coordinate with IT and other departments for infrastructure and equipment maintenance
  
• Implement and maintain organized filing systems for both electronic and physical records
  
• Handle basic bookkeeping tasks and manage expense reports
  
• Assist in budget preparation and expense management activities.
  
• Coordinate office team events meetings and employee engagement activities
  
• Assist with other ad hoc projects research and tasks as needed
  
• Handle sensitive and confidential information with utmost discretion.
  

Requirements

To be considered in this role you need to meet the following criteria:

• Bachelor s degree or equivalent experience in Business Administration or a related field
  
• Minimum of 8 to 10 years of experience in personal assistant or executive secretary roles preferably with experience to topnotch CEOs and highlevel profiles.
  
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint)
  
• Strong verbal and written communication abilities
  
• Exceptional attention to detail.
  
• Should be fluent in writing and speaking Arabic and English.
  

• Someone with experience in Hospitals or Academics will do.
  

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Disclaimer: Please note that Black Pearl will never ask any of its candidates for any payment in exchange for our service in helping candidates find a job. Our service is free to our candidates and the recruitment fee is paid by our clients. If you receive any emails SMS or calls requesting you to pay from someone claiming to be an employee of Black Pearl before they can process your application please report and write an email to or contact our office at.