Supply Chain & Inventory Control Manager
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Job Summary
About the role
We are a UAE retail and distribution group operating 25 brands and 30 branches. We are hiring a Supply Chain & Inventory Control Manager to own the full supply chain function: procurement international logistics warehouse operations inventory control across all branches and the daily reconciliation between our POS system and our accounting and inventory systems. The role reports to the Management leads a team of coordinators drivers and store keepers and is the single point of accountability for stock accuracy across the company.
Key responsibilities
Inventory control and stock accuracy
- Own the stocktaking calendar for all branches kiosks and the warehouse; run and review physical counts investigate variances and close adjustments in the POS system only after documented approval.
- Issue shortage and violation reports per branch follow them to resolution with Retail and HR and maintain the near-expiry report and transfer or promotion plans for slow and expiring stock.
- Reconcile sales invoices and purchases between the POS system and the accounting and inventory systems and clear discrepancies in weighed items bundles promotions and credit notes.
Procurement suppliers and approvals
- Review and approve purchase requests purchase orders supplier bills and expense reports in the expense and e-signature systems within the Management approval framework; maintain the pending payments report with Finance.
- Manage local and international suppliers (USA China Europe GCC): orders quotations credit notes warranty and damage claims and payment follow-up.
Logistics and warehouse
- Oversee international shipments end to end: forwarder quotations insurance documentation customs clearance and delivery to the warehouse.
- Run the warehouse: receiving storage repacking and refilling daily delivery plan and driver routes to 30 locations cold-chain items and warehouse relocations or expansions.
Team leadership and reporting
- Lead and schedule the supply chain team (coordinators store keepers drivers); review daily timesheets and hold the weekly supply chain meeting with documented action points.
- Deliver weekly and monthly reports to the Management: stock position and variances near-expiry open purchase orders international orders pending payments and cost analysis per brand.
- Write and maintain SOPs for every recurring process (stocktake PO approval shipment near-expiry POS to accounting matching) and train the team on them.
- Coordinate with IT on the operational tools used by the team (POS back office inventory expense internal reorder and PO tracking applications).
- Mandatory: a valid UAE or GCC driving licence; the role involves daily visits to branches and the warehouse.
- Mandatory: proven experience managing a team (coordinators store keepers drivers): hiring scheduling daily follow-up and performance discussions.
- 4 to 5 years of experience in supply chain inventory control or warehouse management in multi-branch retail FMCG or food distribution.
- Proven hands-on experience running stocktakes across multiple locations and closing variances in a POS or ERP system; experience with a retail POS back office is a strong advantage.
- Working knowledge of a cloud accounting and inventory suite and of matching sales and purchase records between systems.
- Experience with UAE import logistics: forwarders insurance customs documentation and clearance.
- Advanced Excel (pivot tables reconciliations variance analysis) and the ability to build clear management reports.
- Excellent written and spoken English; Arabic is an advantage.
- Organised firm and accountable: able to run 20 open items a day document decisions and say no to unapproved adjustments.
- Bachelors degree in Supply Chain Logistics Business or Accounting.
- Based in or willing to relocate to Abu Dhabi; candidates already in the UAE are preferred.
- Salary: AED 5000 to 7000 per month based on experience with review after probation.
- Employment visa medical insurance and annual leave as per UAE Labour Law.
- Full-time position based at the company head office and warehouse in Abu Dhabi reporting to the Management.
- Ownership of the supply chain function for a multi-brand group across food beauty and fashion.
Required Skills:
High school diploma or higher education. Minimum 1-2 years proven experience in retail sales preferably in health & beauty or cosmetic retail. Strong understanding of sales techniques customer profiling and upselling methods. Ability to build rapport quickly with different types of customers. Confident communicator with excellent presentation skills. Ability to work towards sales targets under pressure. Experience working with health & beauty Skin care or cosmetics is highly preferred. Proficient in basic computer skills and comfortable using POS systems. Presentable appearance and professional attitude.
