Procurement Assistant - UAEN - NMC Healthcare

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Planning delivery timetables.
• Ensuring stores have enough stock.
• Overseeing the packaging process and distribution of materials to Dept. & Villa.
• Monitoring stock levels.
• Tracking products through depots to make sure they arrive at their destination.
• Ensure targets are met (KPI s).
• Coordinate the procurement of Medical Consumables Supply Chain Management scope of service (Pharmacy/Facilities/Biomed).
• Confer with and assist clinical staff in developing specifications and selecting appropriate Medical Consumables.
• Receive and distribute procured items.
• Coordinate purchasing-related activities with clinical staff.
• Enter product information to create Purchase Orders.
• Maintain all reports for inventory re order and coordinate with Nursing Managers for same and maintain an efficient purchase order system and manage all communication with Clinical staff and recommend improvements to all service levels and ensure accuracy.
• Ensure proper recording and custody of all procurement documents and inventory
• Safeguard and manage procurement records and filing
• Ensure that the Warehouse is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations Issue goods to users as per the requests in a timely manner and as per the specifications raised by the user departments
• Monitor stock levels and advice when re order levels are reached to minimize stock outs.
• Any other relevant duties as may be assigned.

Communication

• Communicates with a range of people on a range of matters.
• Consults with other departments as appropriate to provide a multidisciplinary approach to the patient's needs.
• Develop and maintain communication with people on complex matters, issues and ideas and/or in complex situations.
• Is proactive in seeking out different styles and methods of communication to assist longer term needs and aims.
• Conveys delicate personal information in a sensitive manner.
• Maintains confidentiality of patient and staff information.
• Communicates the mission, vision and values of the facility.

Personal and People Development

• Recognizes the necessity to continuously develop skills and acquire additional knowledge appropriate to the position.
• To act as teacher to learning programs for other nurses, identifying other resources when necessary and participate in the practice development programs for junior staff.
• Develops own management and leadership skills.
• Dresses appropriately to the expectations of the specific work areas and Occupational Health and Safety Policy.

Service Improvement

• Works in partnership with others to develop, take forward and evaluate direction, policies and strategies.
• Involves and engages others in discussion about service direction and improvements.
• Works with others to develop strategic plans and business objectives for the service.

Confidentiality

• Maintains confidentiality of all information in accordance with Americare policy and UAE Professional Code of Conduct.

Team Work

• Participates as a valued team member, promoting and contributing to a supportive team environment.
• Participates effectively, honestly and appropriately in peer reviews for annual appraisal.

Quality

• Develops a culture that improves quality.
• Contributes as part of the multidisciplinary team, in the development, implementation and maintenance of policies, procedures, standards and protocols.

Health, Safety and Security

• Maintains and develops an environment and culture that improves health, safety and security.
• Adheres to requirements of the Occupational Health and Safety Guidelines and Infection Control Guidelines.
• Identifies and acquires supplies needed for patient care and procedures in a timely and cost effective manner.

Participates in the development of policies and procedures.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES:

• Planning delivery timetables.
• Ensuring stores have enough stock.
• Overseeing the packaging process and distribution of materials to Dept. & Villa.
• Monitoring stock levels.
• Tracking products through depots to make sure they arrive at their destination.
• Ensure targets are met (KPI s).
• Coordinate the procurement of Medical Consumables Supply Chain Management scope of service (Pharmacy/Facilities/Biomed).
• Confer with and assist clinical staff in developing specifications and selecting appropriate Medical Consumables.
• Receive and distribute procured items.
• Coordinate purchasing-related activities with clinical staff.
• Enter product information to create Purchase Orders.
• Maintain all reports for inventory re order and coordinate with Nursing Managers for same and maintain an efficient purchase order system and manage all communication with Clinical staff and recommend improvements to all service levels and ensure accuracy.
• Ensure proper recording and custody of all procurement documents and inventory
• Safeguard and manage procurement records and filing
• Ensure that the Warehouse is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations Issue goods to users as per the requests in a timely manner and as per the specifications raised by the user departments
• Monitor stock levels and advice when re order levels are reached to minimize stock outs.
Any other relevant duties as may be assigned.

Communication

• Communicates with a range of people on a range of matters.
• Consults with other departments as appropriate to provide a multidisciplinary approach to the patient's needs.
• Develop and maintain communication with people on complex matters, issues and ideas and/or in complex situations.
• Is proactive in seeking out different styles and methods of communication to assist longer term needs and aims.
• Conveys delicate personal information in a sensitive manner.
• Maintains confidentiality of patient and staff information.
• Communicates the mission, vision and values of the facility.

Personal and People Development

• Recognizes the necessity to continuously develop skills and acquire additional knowledge appropriate to the position.
• To act as teacher to learning programs for other nurses, identifying other resources when necessary and participate in the practice development programs for junior staff.
• Develops own management and leadership skills.
• Dresses appropriately to the expectations of the specific work areas and Occupational Health and Safety Policy.

Service Improvement

• Works in partnership with others to develop, take forward and evaluate direction, policies and strategies.
• Involves and engages others in discussion about service direction and improvements.
• Works with others to develop strategic plans and business objectives for the service.

Confidentiality

• Maintains confidentiality of all information in accordance with Americare policy and UAE Professional Code of Conduct.

Team Work

• Participates as a valued team member, promoting and contributing to a supportive team environment.
• Participates effectively, honestly and appropriately in peer reviews for annual appraisal.

Quality

• Develops a culture that improves quality.
• Contributes as part of the multidisciplinary team, in the development, implementation and maintenance of policies, procedures, standards and protocols.

Health, Safety and Security

• Maintains and develops an environment and culture that improves health, safety and security.
• Adheres to requirements of the Occupational Health and Safety Guidelines and Infection Control Guidelines.
• Identifies and acquires supplies needed for patient care and procedures in a timely and cost effective manner.

Participates in the development of policies and procedures.

• High School Diploma
• With Previous experience of a Min. of 2 3 years