Payroll and Accounts Payable Manger
Posted on :
07-03-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2308635
- Ensure effective cascading of the functional strategy into department business plans to ensure vertical alignment and horizontal integration with other interfacing departmental strategies.
- Manage the effective achievement of assigned objectives through the leadership of the Payroll and Accounts Payable Management department by setting of individual objectives, managing performance, developing, and motivating staff to maximize sectional performance.
- Lead the talent development initiatives for the assigned department, collaborating with technical/discipline experts and thereby ensure the availability of talent to fit business requirements.
- Act as a role model and drive adherence to organizational values and ethics by employees of the assigned department to foster a value driven culture within the organization.
- Manage the preparation and recommend the department budget and monitor financial performance versus the budget while ensuring all Payroll and Accounts Payable Management activities are conducted in line with the approved guidelines.
- Lead the effective collaboration with all business partners (HC, Supply Chain, IT and Legal) to co-deliver defined key performance indicators (KPIs) in line with the overall business plan.
- Manage and ensure effective implementation of Payroll and Accounts Payable Management department policies, procedures and controls covering all areas of assigned department activity so that all relevant procedural/legislative requirements, fulfilled while delivering a quality, cost-effective service.
- Lead the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
- Ensure that all unit reports are prepared timely and accurately and meet requirements, policies, and quality standards.
- Manage and review account payables related transactions, and review aging of payables to effectively follow-up and liaise with internal and external stakeholders on insufficient or incorrect accounting information to maintain effective control over payments made.
- Manage payment policies and controls to ensure that the authorization and processing of payments to employees, suppliers and contractors follow company policy and in the best interest of the company
- Verify, supervise, and authorize the administration of disbursement accounts, invoicing of services to customers, joint venture shareholders, related parties and other debtors and ensure prompt collection and settlement
- Supervise and review the posting of regular accounting entries in line with accounting principles; scan statements, ledgers, and accounts to identify unusual/ overdue items.
- Oversee the reconciliation schedule and analysis of accounts to ensure proper registration of all transactions.
- Study, review and communicate with concerned departments, to obtain necessary information /documents, and make decisions for appropriate actions regarding critical matters related to accounts payables, disbursement, and payroll transactions/documents.
- Authorize and direct the preparation of required Debit/Credit Memos for miscellaneous transactions and ensure accurate deductions are made as per the requirement.
- Review the PO accruals on quarterly basis and advise the payables team for appropriate actions related to items which have been outstanding for more than two weeks.
- Verify and validate suppliers/vendors invoices and review suppliers/vendors prepayments on quarterly basis to advise the payables team for appropriate actions.
- Manage the preparation and processing of the monthly payroll for all employees ensuring accuracy and forward to manager for approval to facilitate the timely, efficient, and effective payment of payroll.
- Reconcile all payroll data, both computerized and manual, to ensure that any changes or amendments for the month are accurately made and are duly supported by the necessary documentation.
- Coordinate with the internal and external auditors to provide all the necessary information, documentation and data needed for the completion of their audit assignments and resolve any outstanding audit queries to support external auditor’s assigned tasks.
- Lead/ prepare relevant accounting reports on a regular basis and submit to the management to inform effective decision making.
- Attend and assist in reconciliation of sub-ledgers and GL control accounts for financial closing and audit on periodical basis.
- Maintain good relations with vendors and supply chain, by responding immediately to adverse situations to facilitate resolution of any payment disputes in a timely manner.
- Maintain vendor information, including payment terms, remittance information and other miscellaneous data and creation of new vendors database when necessary.
Employment Type
Full Time
Department / Functional Area
Key Skills
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