Parking Vehicle Access Solutions Sales Executive

ITP Media Group is looking for an Admin Manager to organize and coordinate administration duties, supervise day to day operations and manage and continually improve office procedures and processes. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

The ideal candidate will thrive working on a diverse range of duties, be enthusiastic, have a calm and analytical approach and be able to work as part of a team. They will be able to carry out duties which require strict confidentiality, a high attention to detail and will be confident in dealing with colleagues, of all levels, from across the business. They will be well versed in prioritising their workload to meet conflicting demands on their time.

Requirements

• To support the efficient running of the office operations within the company.
  
• To continually maintain and develop the standards of the company and ensure rules and procedures are followed at all times.
  
• To exceed customer service expectations of staff, visitors, clients and customers.
  
• To protect and promote the reputation of the company by ensuring high standards are maintained.
  

• Supervision and development of admin teams, operations and building including reception, administration, drivers, facilities and mailroom.
  
• Undertake administrative duties relative to the office management team including; supplier negotiations, maintaining and developing processes and administrative systems, assisting with office refurbishment projects and procurement of supplies and equipment.
  
• Maintaining the office appearance and condition in accordance with the health and safety requirements and arrange necessary repairs via relevant team.
  
• Monitor personnel requirements to maintain adequate staffing. This includes approving requests for vacation and leave requests, planning for emergencies and special events, assigning and transferring personnel to cover absences and vacations.
  
• Coordinate activities with other departments to ensure that services are provided in an efficient and timely manner.
  
• Oversee the facilities team and ensure optimal health, safety and cleanliness standards are maintained.
  
• Keep the building in a good state of repair.
  
• Instruct staff in work policies and procedures, and the use and maintenance of equipment.
  
• Identify staff development and training needs and ensure that training is obtained.
  
• Oversee the procurement of office supplies whilst ensuring best value.
  
• Maintain and build on relationships with suppliers.
  
• Maintain records, prepare reports, and compose correspondence relative to the work.
  
• Develop and maintain office inventories including stock and office furniture/fixings etc.
  
• Oversee all meeting room reservations ensuring that all staff and visitor needs are met.
  
• Ensure high standards of cleanliness, hygiene and professionalism are met and exceeded.
  
• Ensure high standards of customer service are met and continually exceeded.
  

• 1-2 years experience in a customer service and / or hospitality supervisory based role.
  
• Supervisory experience and strong leadership skills.
  
• Excellent verbal and written communication skills.
  
• Professional presentation, attention to detail, and the ability to work with minimum or no supervision.
  
• Computer Literacy.
  

Benefits