Office Manager

ITP Media Group is looking for an Office Manager to organize and coordinate administration duties, supervise day to day operations and manage and continually improve office procedures and processes. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

The ideal candidate will thrive working on a diverse range of duties, be enthusiastic, have a calm and analytical approach and be able to work as part of a team. They will be able to carry out duties which require strict confidentiality, a high attention to detail and will be confident in dealing with colleagues, of all levels, from across the business. They will be well versed in prioritising their workload to meet conflicting demands on their time.

Requirements

Your duties will include:

• Supervision, management and development of all central office teams and operations including reception, administration, drivers, mailroom, security, repairs, housekeeping and catering.
  
• Undertake administrative duties relative to the office management team including; supplier and contract negotiations, maintaining and developing processes and administrative systems, overseeing office refurbishment projects and management of supplies and equipment.
  
• Maintaining the office appearance and condition in accordance with the Health and Safety requirements and arrange necessary repairs via relevant team.
  
• Planning in-house or off-site activities, like parties, celebrations and conferences.
  
• Scheduling meetings and appointments.
  
• Ensuring Tecom and Civil Defence standards are met and maintained.
  
• Maintaining the security of the office building and handling any emergency alarms as required.
  
• Ensuring staff are kept informed of the emergency evacuation and health and safety procedures.
  
• Building and maintaining relationships with facilities management, landlord security, Civil Defence and other authorities as necessary.
  
• Undertaking regular visits to other ITP offices both locally and abroad.
  

The successful candidate will have:

• A minimum of 3-5 years experience in a supervisory role
  
• Experience in office management including health and safety issues and security
  
• A professional appearance and approach
  
• The confidence to deal with colleagues of all levels from across the business and VIP s
  
• Excellent written and verbal communication skills
  
• Outstanding customer service skills
  
• Excellent time management skills and ability to multi-task and prioritize work
  
• Self-motivation, resourcefulness, creativity and a commitment to excellence
  
• Strong organizational and planning skills in a fast-paced environment
  
• Computer literacy
  

Core attributes will include a firm and confident demeanour, the willingness to work shifts and a calm personality with the ability to cope well in high pressure situations. The ideal candidate will have good motivational and leadership skills and is extremely attentive to detail.

Desirable qualities include a UAE driving license, First Aid Certificate and Civil Defence requirements and/or the knowledge of local Health and Safety laws.

This is a fantastic, diverse role, offering the opportunity to grow and learn within ITP Media Group.

If you would like to join our team and work in a supportive environment, please apply in writing with a copy of your CV and a covering letter outlining why you are the ideal candidate for the role.

Benefits

Being an ITP employee is an opportunity to be part of the largest content creation house in the region and provides the luxury of working with global brands and experienced industry leaders. To ensure we invest in the development of our team, employees are given access to a variety of learning resources and exciting career development opportunities.

We believe in recognizing the passionate efforts of our team members. Our employees are rewarded by competitive remuneration, attractive bonus structure, medical insurance and a generous leave entitlement scheme that sees annual holiday entitlement grow as tenure with company increases