Office Management and HR support Specialist Saudi National - Dexcom

Suitable candidates need to be located in Riyadh.

Dexcom Saudi Arabia is looking for a

Office Management and HR Support Specialist

Essential Duties and Responsibilities:

• Responsible for the daytoday smooth running of the office reception and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.
  

• Reception/Office Admin

• Reception duties greeting clients and visitors as required handling reception phone line booking taxis etc

• Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/ kitchen supplies

• Central contact point for any office queries issues or requests

• Handling all incoming and outgoing mail and courier parcels

• Order catering and lunches as required

• Ensuring all employees keep office to a good standard of cleanliness & tidiness

• Coordinating the meeting rooms incl uding calendar booking system

• Working with our partner travel agent to coordinate travel bookings

• In i tiate the payment p rocess for invoi ce s

• Support and coordination of office events and internal training courses

• Manage office Pcard

• Supporting other functions as required on projects or tasks

• Preparation of all printed materials/folders for all training courses.

• Coordinating all logistics for training courses for MENA region speakers agendas and emailing all delegates to confirm all of these details.

• Working with our external partners in preparing and shipment of training materials

• Coordination (and some organisation of) of the Dexcom social calendar for office events
  

• Executive admin support

• Provide EA support for the Country Director and other members of the Leadership team as required

• Managing expenses

• Organising and communicating the all employee country communications/meetings

• Scheduling and organizing Leadership team meetings

• Diary management tasks

• Develops and updates organizational Charts for Dexcom team.

• Creates and updates full detailed contact lists of the Dexcom employees distributors and agents.

• Updates HR files of Dexcom employees.
  

• Facilities

• Liaise with external contractors as required for office related issues

• Liaise with External PRO provider for all sponsorships visa renewal for employees

• Prepare for all new starts e.g. a ccess cards and desk equipment

• Point of contact for Facilities team

• Support the space planning team: Weekly updates and making real time updates to the visual planner

• Appointed office safety officer Fire marshal office aider organise office safety meetings work with Global Health and Safety team.

• Order Ergonomic equipment when requested and approved

• Office first aider
  

Required Qualifications:

• Saudi national

• Excellent interpersonal skills and verbal/written communication

• Experience in contract management

• Experience in working with local government portals

• Experience as Public Relations Officer (PRO)

• Well organised and good time management

• High level of confidentiality integrity and reliability

• Fluent in English

• Professional and selfmotivated

• High attention to detail

• Ability to multitask

• Resourceful works on own initiative with minimal supervision

• Proficient user of Microsoft Office applications (Word Excel Outlook. PowerPoint)
  

Experience and Education Requirements :

• Highly experienced Office Administrator

• Qualification in a related field i.e. events management office management
  

Travel Required:

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