KERING HR Admin Assi....
KERING HR Admin Assistant - Groupe Kering
Posted on :
09-01-2024
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1 Vacancy
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Job Description
Req ID : 2442793
Summary
Job Family Group Description Human Resources: Includes all jobs providing support to the business in the field of Human Resources Management such as talent acquisition and management compensation and benefits employee relations and HR administration in alignment with our companys strategy practice and objectives.
Job Family Description HR Operations:
Acts as the first point of contact for HRrelated queries from employees and external partners. Provides daily HR activities and administrative support to our employees while conforming to labour laws.
Job Description
Kering is a global Luxury group which manages the development of a series of renowned Houses in fashion leather goods jewelry and watches: Gucci Saint Laurent Bottega Veneta Balenciaga Alexander McQueen Brioni Boucheron Pomellato Dodo Qeelin as well as Kering Eyewear. In 2021 Kering had 42000 employees and restated revenue of 17.6 billion. Kering is a major player in the luxury sector. By placing creativity at the heart of its strategy Kering empowers its people to lead the way in terms of creative expression while crafting tomorrows Luxury in a sustainable and responsible way. We capture these beliefs in our signature: Empowering Imagination. A shared culture and determination unite our Houses. Together we are building a unique passionate and responsible Luxury group working to push boundaries in a positive way. Join us to shape the Luxury of tomorrow with us.
We are currently seeking a HR Administrator to join our team based in Dubai.
Your opportunity
As part of HR Shared Services Team in Dubai you will be responsible for all HR related activities for the Kering brands and you will be supporting our employees based in Saudi Arabia & Bahrain. These activities include transactional activities (HR Operations and Payroll Inputs). You will also be the first point of contact for employees brand HR and local partners in Saudi Arabia & Bahrain in relation to HR topics.
The successful candidate must be wellversed in the HR policies of the brand and territory assigned and keep updated with the local social and employment laws.
How you will contribute
Reporting to the Head of HR Shared Services and based in our office in Dubai your responsibilities will include but are not limited to:
HR Administration
- Onboard new joiners & coordinate between brand HR the candidate payroll and local partners in acquiring the necessary documentation and tools to permit the new joiner to work as per local regulations
- Register new employees to brands benefits programs (as per eligibility) and ensure their activation as appropriate i.e. medical health coverage employee discount pension etc.
- Document and keep up to date with the brands policies.
- Liaise with external partners like local partners insurance vendors benefits partners etc.
- Record & monitor work permit and residence visa validities for existing employees
- Remind and guide employees and brand HR on the work authorization requirements and procedures
- Maintain employees personnel files and archive the necessary documents
- Ensure that service agreements are met and processes are working efficiently and effectively at all times.
- Offboard employees coordinate between brand HR employee payroll team and local partners to cancel the work permit and/or residence visa
- Responsible for regularly reviewing the HRSS administrative processes identifying inefficiencies and areas for improvement
- Preparing administrative letters such as No Objection Certificates Salary Certificates Bank Letters Employee Certificates etc.
- Deliver daily operations and support Brands and Corporate projects as necessary
- Provide payroll monthly reports and inputs to payroll team for the payroll months cycle
HR Shared Services Tools
- Validate check input and collect missing information to maintain HR System (Workday)
- Work closely with each brand HR on Workday use and data completion
- Check the evolution/updates in Workday ensure consistency within brand and collaborate with HRIS team for any exceptional cases
- Propose update on HR System (Workday) in case of change in brand local or administration requirements and conduct testing (as required)
- Coordinate with payroll team to ensure data alignment or follow up on specific employee information required
Employee and Brand Relations
- Provide information on services and reports as requested
- Ensure any queries or concerns are addressed with brands in a professional and timely manner managing matters escalated by the team
- Plan and organize anticipated projects in collaboration with brand HRs to ensure smooth operations
- Answer employees and brand HR queries on the Kering Connect platform or reroute requests to the appropriate stakeholders as required
- Monitor requests turnaround times (SLAs) and implement continuous improvement
- Advocate simplification and standardization of policies and processes
Absences
- Manage all types of Absences when recorded on Workday ensuring all supporting documentation is provided as per brands requirements
- Maintain knowledge of the brands policies relevant legislations and any applicable updates
- Manage the administrative validation of specific types of absences submitted via Workday before payroll cutoff.
- Coordinate with payroll and brand HRs on longterm absences.
Audit & Compliance
Support the brands with all internal and/or external audits
Who you are
- Excellent organizational skills with an ability to prioritize important projects
- Proven work experience as an HR Administrator HR Administrative Assistant or relevant role preferably within the HR Shared Services Function
- Experience within the luxury retail or fashion industry highly desirable
- Experience with HR software (Workday is an advantage)
- Computer literacy (MS Office applications)
- Experience and knowledge of Saudi Arabia and Bahrain labor and social laws
- High customer orientation and strong willingness to ensure employee satisfaction
- Strong phone email and inperson communication skills
- Qualified BS in Human Resources or relevant field
Why work with us
Kering is committed to building a diverse workforce. We believe diversity in all its forms gender age nationality culture religious beliefs and sexual orientation enriches the workplace. It opens up opportunities for people to express their talent both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer we welcome and consider applications from all qualified candidates regardless of their background.
Job Type
Fixed Term (Fixed Term) Start Date
Schedule
Full time Organization
KERING MEAMore jobs on
Employment Type
Full Time
Key Skills
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