Interim General Admin Specialist

One of our esteemed clients in the Shipbuilding industry is currently seeking an Interim General Admin Specialist to be based in Dammam Kingdom of Saudi Arabia.

Job Summary:We are currently seeking a skilled and adaptable Interim General Administration Specialist to join our team for a 12month assignment. The successful candidate will provide vital support in various administrative functions ensuring the smooth operation of daytoday activities during this interim period.

Responsibilities:

1. Office Support:
   • Provide administrative support to the office including handling phone calls emails and inquiries.
   • Implement and manage general business administration scheduling timekeeping travel meetings documentation and office maintenance.
2. Documentation and Record Keeping:
   • Manage and organize company documents records and files.
   • Ensure compliance with document retention policies.
3. Meeting Coordination:
   • Coordinate and schedule meetings appointments and conference calls.
   • Prepare meeting agendas and take accurate minutes.
4. Travel Arrangements:
   • Assist in making travel arrangements for staff including booking flights accommodations and transportation.
   • Ensure travel itineraries are communicated effectively.
5. Event Assistance:
   • Provide support in planning and executing company events and functions.
   • Assist in logistics coordination and communication for events.
6. Facility Management Support:
   • Assist in coordinating office maintenance and repairs.
   • Liaise with vendors for office supplies and services.
7. Administrative Projects:
   • Contribute to special administrative projects as assigned.
   • Collaborate with team members to achieve project goals.
8. CEO Support:
   • Provide administrative assistance and support to the CEO.
   • Manage the CEOs schedule appointments and communications.

Qualifications:

• High school diploma or equivalent.
• Proven experience in general administration or related roles.

Experience:

• Previous years of experience in administrative positions.
• Experience in supporting CEO activities is a plus.

Contract Duration:12 months (with the possibility of extension)

Remote Work :

No