Human Resources Assistant

The HR Assistant will assist the Contracts & Benefits team with the day-to-day administrative tasks and services to support effective and efficient operations.

Job Responsibilities

Onboarding

• Respond to inquiries that relate to payroll and benefits for new hires.
• Guide new hires through contract and benefits forms if needed.
  

Payroll Administration

• Help in setting up new hires for payroll processing ( this includes full time and part time staff & faculty, visiting scholars, GTAs, GRA, etc).
• Ensure any bank changes are supported with correct documentation.
• Process required advances as per AUS processes such as housing allowance, leave salary and salary advance.
• Record maternity leaves and take necessary action for any unpaid maternity leave.
• Answer employees related inquiries regarding payroll.
  

Benefits Administration

• Administrate the enrollment of employees in medical and life insurance.
• Process education assistance requests.
• Perform Self Directed Benefits reconciliation.
• Complete pension enrollment for GCC nationals
• Manage indemnity selections.
  

Faculty Database Management

• Compile and update new faculty professional certificates.
• Keep records and update Faculty Ranks, departments, and administrative positions with the university.
• Update the University administrator’s catalogue and the full time faculty catalogue.
  

Offboarding

• Obtain related quotes for final settlement calculation.
• Follow up on employees’ online clearances related to final settlements.
• File related documents for final settlement.
• Communicate with exiting employees when needed.