HR Coordinator – Remote (India)

This is a remote position.

• Coordinating day-to-day HR activities for Black & Grey and Managed HR Services clients
  

• Maintaining accurate confidential employee records HR files databases and client documentation
  

• Keeping the HR document library organized with clear filing naming and version control
  

• Building and maintaining HR templates forms letters checklists trackers SOPs and standard documentation
  

• Supporting recruitment from job postings and CV screening through interview scheduling candidate communication follow-ups and recruitment tracking
  

• Coordinating employee lifecycle activities including onboarding documentation attendance leave probation renewals payroll inputs and offboarding
  

• Supporting the drafting updating and implementation of HR policies procedures SOPs workflows and RACI matrices
  

• Coordinating performance management and other HR cycles including meetings documentation trackers follow-ups and action completion
  

• Tracking tasks deadlines client deliverables and outstanding actions so nothing slips
  

• Following up proactively with employees managers candidates clients and other stakeholders
  

• Preparing HR dashboards trackers management reports and basic HR research
  

• Coordinating approved employee client and business communications ensuring accuracy and timely distribution to relevant stakeholders
  

• Providing regular proactive progress updates to the Director including what is completed what is pending upcoming deadlines dependencies and any issues requiring escalation
  

• Flagging delays dependencies risks documentation gaps and process issues before they become bigger problems
  

• Providing administrative and coordination support across HR projects client assignments and other business requirements
  

• Handling confidential employee client and company information with complete discretion
  

Responsibilities and priorities may evolve based on business and client requirements.

This is a full-time remote role not a freelance part-time or flexible-hours position. You are expected to be available and responsive during agreed working hours and to attend scheduled team client and internal meetings.

Remote working requires a high degree of trust accountability responsiveness and ownership. You should be able to manage your workload independently communicate progress clearly meet agreed deadlines and raise issues early rather than waiting for follow-up.

• 24 years of experience in HR coordination HR operations or a similar execution-focused role
  

• Strong organization and relentless follow-through
  

• Ability to take ownership of tasks from start to completion without constant reminders
  

• Strong written and spoken English with clean professional communication
  

• Comfortable managing multiple priorities deadlines and stakeholders at the same time
  

• High attention to detail particularly with documentation records and HR data
  

• Ability to proofread documents and communications carefully before distribution
  

• Comfortable working independently in a fully remote environment
  

• Strong sense of accountability responsiveness and reliability
  

• Ability to handle confidential employee and client information with discretion
  

• Comfortable working with HR documentation trackers spreadsheets and business tools
  

• Proficiency in Microsoft Excel Word and PowerPoint
  

• Ability to communicate progress clearly rather than waiting to be asked for updates
  

• Comfortable receiving feedback and revising work when required
  

• Ability to work within defined processes accountability structures and RACI frameworks
  

• Willingness to learn and work across different client requirements industries and HR processes
  

• Experience with Power BI and/or AI tools for reporting analysis documentation or productivity
  

• Knowledge of HR systems / HRIS platforms including Zoho
  

• Experience with UAE/GCC HR practices or working with organisations in the GCC
  

• Experience in outsourced HR HR consulting managed HR services or a client-services environment
  

• Exposure to working across multiple organisations or clients simultaneously
  

HR tasks are completed on time employee and client records are accurate and organized documentation is easy to find follow-ups dont get lost recruitment and employee lifecycle activities move smoothly and the Director always has clear visibility on whats done whats pending whats overdue whats coming up and what needs attention next.