Executive Secretary

Responsibilities:

• Manage the Daily Calendar & Schedule appointments, Meetings & Reminders.
• Coordinate and prepare materials for Meetings, including Agendas, Presentations, and Reports.
• Take minutes during meetings and distribute them to relevant stakeholders.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize them appropriately & professionally.
• Prepare and edit correspondence, reports, and presentations as required.
• Maintain confidential files and records, ensuring data integrity and security.
• Conduct research and gather information for various Projects and Reports as instructed by CEO.
• Coordinate and liaise with internal teams and external stakeholders to facilitate smooth communication and collaboration.
• Assist & Record in the preparation of budgets and financial reports, and monitor expenses.
• Manage and prioritize multiple tasks and deadlines effectively.
• Perform general administrative tasks, such as filing, copying, and data entry.
• Responsible to handle CEO Agenda, Prepare Daily Plan, and monitor the updates in regulars intervals
• Highly Professional & Proactive and understand the Needs of Business.
• We are looking for someone with a keen Presence of Mind.
  
  

Qualifications:

• Bachelor's degree in Business Administration or a related field is preferred.
  
  

Skills:

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to adapt to changing priorities.