Executive Secretary
Posted on :
24-03-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2369804
- Provide efficient administrative and office management services to the Director Finance and Head of Finance Functions, ensuring work is completed effectively and efficiently within agreed timescales.
- Uphold highest professionalism and integrity in delivering services to internal and external Finance Customers. Proactively seek customer satisfaction in the processing of requests with a sense of caretaking and urgency.
- Ensure efficient office systems are in place, including filing of correspondence, and prioritizing e-mails.
- Organize, maintain, and update the diary and calendar of the Director Finance and Head of Finance Functions. This entails arranging meetings, seminars, and conferences as and when required. This may also include hotel booking, venues, transport.
- Coordinate all arrangements for meetings of the Finance related Committees to ensure that they are properly organized and minutes are accurately recorded and circulated.
- Translate (in coordination with the translator, if any) correspondences and reports from Arabic to English and vice versa as and when requested by the Director Finance and Head of Finance Functions.
- Recommends actions to be taken on office expenditures such as equipment and supply needs.
- Maintain and manage all working papers and corporate records with timely updates and archives on soft and hard copies as per QMA’s standards.
Employment Type
Full Time
Department / Functional Area
Key Skills
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