Executive Secretary

Job Summary:

The Executive Secretary will provide high-level administrative support to the Executive Director and other senior staff.

Supervisory Responsibilities:

• May recruit, interview, hire, and train junior administrative staff in the department.
  

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
  

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
  

• Arranges travel and accommodation for executives.
  

• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
  

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
  

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
  

• Performs additional duties as assigned by executives.
  

• Performs other related duties as assigned.
  

Requirements

Required Skills/Abilities:

• Excellent verbal and written communication skills.
  

• Excellent organizational skills and attention to detail.
  

• Excellent time management skills with a proven ability to meet deadlines.
  

• Ability to function well in a high-paced and at times stressful environment.
  

• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
  

• Able to type minimum 40 words per minute.
  

• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  

Education and Experience:

• Bachelors degree in Business Administration or related field preferred.
  

• At least four years of related experience required.
  

Benefits

Arabic Speaker Required