Executive Assistant

Job Type: On-Site

Key Responsibilities

• Manage the executives' calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and prioritize the executives' daily activities to ensure deadlines are met and objectives are achieved.
• Prepare and edit correspondence, communications, presentations, and business opportunity case analysis documents on behalf of the executive.
• Conduct research and compile data to support the executive n decision-making processes.
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
• Coordinate logistics for internal and external meetings, including room bookings, catering, and audiovisual setup.
• Screen and prioritize incoming calls, emails, and correspondence for the executive.
• Anticipate the executive's needs and proactively address issues to enhance productivity and effectiveness.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Collaborate with other members of the executive team and support staff to facilitate seamless communication and coordination.
• Assist with special projects and initiatives as assigned by the executive

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Valid UAE Drivers License and vehicle preferred