Executive Assistant

Maintains complex and detailed management of one or multiple diaries.

Coordinating and prioritising meetings, booking rooms, preparing documentation and coordinating travel.

Deals with incoming email and post, and action or respond on their behalf where directed.

Maintains and assist with expenses and timesheets systems.

Performs general clerical duties to include but not limited to entering data, filing, answering telephone calls, relaying messages, meeting and greeting guests.

Updates monthly Pipeline Report and updating bid/no bid documents.

Prepares reports & documents internally and externally using Microsoft Office applications including Excel, Word, Outlook and PowerPoint.

Tracks staff resources, creates new starter packs and verifies HR documentation, maintaining holiday and absence.

Deals with sensitive HR information.

Champions Roles for InfoSec, CITB etc.

Provides an over-arching Project Coordinator role providing mentoring and support to the wider admin teams and working closely with senior management.

Potential line management responsibilities.

Organises team, sector or client events.