Bid Support Administrator

Bid Support Administrator

SEC are seeking a highly motivated and organized individual to join their dynamic team in Dubai as a Bid Support Administrator. As a Bid Support Administrator you will play a crucial role in supporting the Sales and Business Development teams both in the US and UAE in preparing proposals and leading the preparation of the PQQ/ITT/RFP/RFQ submissions as required to contribute to the success of SEC projects in the UAE along with projects of Sunshine Enterprise USA (SEU) & Sunshine Project Management in the United States.

Fully immersed in the bids and tender process and you will have an exceptional eye for detail and be able to work quickly and efficiently under pressure across several competing work streams with strong communication organizational and project management skills.

It is the responsibility of the Bid Support Administrator to ensure all PQQ/ITT/RFP/RFQ submissions are tracked and content technical information project team capability statements and financial information is accurate relevant and delivered within the branding guidelines showing consistency at all times. Facilitating PQQ/Bid meetings with key stakeholders/partners to determine the scope and timelines you will lead the coordination of SEC/SEU s response.

This position will cover a global region. However a large focus of the bids and tenders will be for projects based in the UAE with a remit for projects in the wider GCC and USA. Constantly reviewing the process to encourage continuous development to improve the success of the bids you will have a high level of business acumen and market intelligence to support this process. The role will be based in our Dubai office and you will be an integral part of the PQQ/Bid process providing guidance and your proven administration/project management experience. Please note this role is based on the PQQ/Bid at initial stage through to completion with a high level of efficiency quality and consistency.

Key Responsibilities:

PQQ/Bid Coordination

• Collaborate with project managers subject matter experts and other stakeholders to lead SEC/SEU s PQQ/Bid response.
  
• Assist the Project Lead in the PQQ/Bid coordination process ensuring compliance with SEC/SEU/SPM brand guidelines and meeting client requirements for formal and informal solicitations such as Letters of Interest (LOIs) Expressions of Interest (EOIs) Requests for Qualifications (RFQ) and Requests for Proposals (RFP).
  
• Collect and compile proposal and presentation content from various sources including company archives subconsulting firms and technical content providers.
  
• Coordinate document layouts printing and binding for final production of projects.
  
• Manage the input of technical components and write nontechnical sections.
  
• Develop and edit graphics to enhance proposal visuals.
  
• Thoroughly review and edit proposals to ensure clarity coherence and adherence to guidelines.
  
• Submit completed proposals to clients.
  

Proposal Development / Quality Assurance

• Prepare edit and format proposals ensuring compliance with client requirements and SEC/SEU/SPM standards.
  
• Work closely with technical teams to translate complex technical information into clear and compelling content.
  
• Develop and maintain a library of standard proposal content for reuse and continuous improvement.
  
• Coordinate the writing of Project Summaries postproposal submission.
  
• Maintain and update the proposal library and project profile library for reference and continuous improvement.
  
• Review filter and distribute tenders received from online tender search services.
  
• Ensure all proposals meet highquality standards aligned with SEC/SEU/SPM branding guidelines and effectively communicate the companys capabilities.
  
• Conduct thorough quality checks to guarantee accuracy completeness and consistency in all proposal components.
  

Key Skills & Experience:

• To secure this position you should have approximately 24 years experience in a similar Bid Support Administrator role preferably within a professional services firm in the GCC/USA.
  
• It is expected that you will have advanced MS Office 365 Suite capabilities (including excel and PowerPoint) and document control management.
  
• Relevant Diploma or bachelor s degree in a related field.
  
• Excellent English language communication and written skills ability to easily communicate the required ideas or concept and tailor responses to client specifications.
  
• Ability to engage with stakeholders confidently and knowledgably across all levels of seniority.
  
• Understanding of graphic design and an eye for communicating content visually can effectively use brand guidelines.
  
• Skills in Adobe Creative Suite (Acrobat & InDesign) Canva AI Tools Graphic Design Software
  

Company Overview:

Sunshine Enterprise Consulting (SEC) is a leading Staffing Recruiting and Executive search firm and provider of Managed Outsourced Solutions including both technical/nontechnical specialists through to undertaking Project Management Solutions across Commercial Construction Projects. Our clients are fortune 500 companies high growth startup companies government and private equity firms and lead professional service firms. We provide professionals on a project and fulltime basis to our clients in different business verticals. By understanding what drives our clients needs following a disciplined process of identifying quality candidates and vetting them before presenting them to our clients partnering with employers to understand their core business and their employment requirements and delivering exceptional service we achieve great results for our clients and our consultants.

Why Choose Sunshine Enterprise Consulting

• You will work alongside and have oneonone mentorship from our Partners who are some of the top producing recruiters in our industry. If you want to be the best you might as well learn from the best!
  
• A career path including management opportunities.
  
• We foster an environment that sets you up for success by providing formal training by the top industry trainers in the country.
  
• You will represent great companies some are already household names and others are some of the most exciting startups and growing companies.
  

SUNSHINE ENTERPRISE CONSULTING is an Equal Opportunity Employer and does not discriminate based on race or ethnicity religion sex national origin age veteran disability or genetic information or any other reason prohibited by law in employment.