Administrative Assistant - Scientific Analytical Tools

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees assisting in daily office needs and managing our companys general administrative activities.

Key Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Planning meetings and taking detailed minutes
• Write and distribute email correspondence memos letters faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

• Proven experience as an administrative assistant virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Fulltime