Administrative Assistant

Job Title: Administrative Assistant

Reports To: Brand Activation Manager

Department: Marketing

Scope and Impact of Position:

Enhance customer experience foster customer loyalty and uphold a positive brand perception.

Roles and Responsibilities:

Assist visitors with their bathroom needs and provide ideal solutions.

Manage the flow of customers and visitors at the Design and Specification Centre.

Support the DSC Manager in hosting customers and providing product information.

Act as a backup for the DSC Manager during their absence.

Assist the receptionist with customer registration and other tasks when needed.

Source vendors and coordinate event logistics.

Prepare presentations for quotations briefings and events.

Develop activation proposals within budgetary constraints.

Coordinate with distributors and suppliers.

Maintain attendance logs and oversee shipments and deliveries.

Assistance to Design and Specification Centre Manager:

Aid the DSC Manager with various projects and duties.

Assist in organizing events product launches and promotions.

Provide feedback and reports on product needs and customer feedback.

Manage information in various formats for presentations.

Create and manage budgets as required.

Assistance to the Receptionist Role:

Manage guest databases and maintain security systems.

Answer phone calls take messages and direct callers appropriately.

Schedule appointments and manage conference room bookings.

Operate music control and assist with administrative tasks.

Requirements:

Strong communication skills and attention to detail.

Serviceoriented with excellent organizational and problemsolving abilities.

Proficient in Microsoft Office and project management.

Fluency in Arabic and English both written and verbal.

Measures of Performance:

Collaboration and teamwork.

Professional assistance to customers.

Achievement of marketing department KPIs.

Remote Work :

No