Administrative Assistant

What to expect?

• Support Senior Executives and team members
• Maintain executives’ calendar, schedule internal and external meetings and conference calls, handle meeting conflicts and prioritization issues
• Arrange all aspects of travel, manage approvals, arrange flights, hotels, ground transportation etc.
• Prepare and submit expense reports on a timely basis and keep proper records, and ensure the expenses meet the requirement of the Firm’s travel and expense policy
• Prepare presentation, pitch book and meeting materials where necessary
• Frequent client interaction with high-level executives; act as liaison with clients and their assistants
• Collaborate, coordinate and liaise with internal business partners and other BU stakeholders on a day-to-day basis

How to succeed?

• Articulate an effective communication and must be self-starter, proficient in both spoken and written English, Cantonese and Mandarin
• Ability to work under pressure and good attention to details
• Good organizational skills
• Ability to multi-task and work efficiently in a fast-paced environment
• Ability to deal with last minute changes effectively
• Maintain confidentiality on all aspects of workload
• Client focus with excellent stakeholder management
• Proficiency in MS Office - Excel and PowerPoint