Admin Assistant - Hunter Foods

We are a fastgrowing UAEbased company involved in the manufacturing and global distribution of premium gourmet snacking products. We are looking for an ambitious and experienced Maintenance Manager to lead and be responsible for the efficient running of the Machinery at the Plant adding value by bringing in indepth knowledge & business acumen to the department.

Position: Admin Assistant

Reporting to: HR & Admin Manager

Location: Dubai United Arab Emirates

Direct Reports: Support Staff

Requirement:

The individual will be experienced personnel who has previously supported HR Partners closely by providing HR services including but not limited to Recruitment Employee Relations Compensation and Benefits HR Administration and other HR projects and initiatives as required. The candidate will report into the site HR & Admin Manager.

Key Duties and Responsibilities:

• Manage the front office switchboard clients and customers.
• Support in recruitment including preparation of Job Descriptions scheduling of interviews conduct telephone screening and coordination with candidate throughout the recruitment process.
• Responsible for Visa work permit and JAFZA/NIP applications renewals and cancellations through the JAFZA portal and ensuring all contracts passports visas EIDs are tracked.
• Oversee Life and Medical Insurance additions updating and cancellations.
• Create and issue offer letters contracts contract renewals and amendments and associated documentation in line with companywide employment terms and conditions and policies.
• Point of contact for all HR administration support related activities during onboarding and offboarding process.
• Preparation on monthly reports Admin HR.
• Support in payroll process through checking of input documentations payroll reports generation and following up on administrative validation of employees attendance on system.
• Colead and drive project processes and HR initiatives with the HR Team while proactively looking for new ways to improve wherever required.
• Filing and maintaining HR / employee information systems both hard copy files and electronically ensuring records are accurate and up to date with all key employment documentation uploaded on HRMS.
• Help out in daytoday operations with a wide range of HR and administration/ad hoc tasks.

Qualifications & Skills Required:

• Bachelors Degree recognized HR Qualification and/or professional accreditation preferred.
• At least 4 years experience in supporting human resource disciplines attendance & payroll employee relations diversity and inclusion and awareness of respective employment laws in UAE.
• Current or previous experience working portals JAFZA/NIP/TECOM is a must.
• Comfortable in dynamic fastpaced and international environment with high energy level.
• Demonstrate outstanding organizational and prioritization skills to meet deadlines.
• Competent using IT systems including Microsoft Word/Excel/Outlook and ideally Workday.
• Excellent verbal & written communication in English and preferably Hindi.
• High level of commitment initiative attention to detail and able to deal sensitively and appropriately with confidential information.