Admin Assistant Cum HR Al Ain [Arabic Female Only]

Required Skills:

# JOB DESCRIPTION ## Admin Assistant **Industry:** Automotive / Automobile **Job Location:** Al Ain UAE **Employment Type:** Full-Time **Monthly Salary:** AED **Experience Required:** 12 Years in Administration HR Support and AI Tools **Reporting To:** CEO / General Manager **Preferred Location:** Candidates currently residing in the UAE **Relocation:** Must be willing to relocate to Al Ain ### 1. Job Summary REAP HR & Recruitment Consultancy is hiring a professional organized and proactive **Admin Assistant** for an automotive company based in Al Ain UAE. The successful candidate will provide administrative HR and executive office support to the CEO / General Manager ensuring smooth daily operations effective communication accurate documentation and timely coordination of business activities. The ideal candidate should have practical experience in **office administration HR documentation (including preparing and issuing offer letters) senior management support and using AI tools for administrative tasks**. The role requires strong organizational skills fluency in Arabic good English communication skills confidentiality and the ability to manage multiple responsibilities independently. ### 2. Key Responsibilities **A. General Administration** - Manage daily administrative activities and support smooth office operations. - Handle incoming and outgoing emails telephone calls and official correspondence. - Prepare letters reports presentations and other administrative documents. - Maintain accurate electronic and physical filing systems. - Coordinate with internal departments to ensure timely completion of assigned tasks. - Organize office records documentation and administrative schedules. - Assist with day-to-day operational and office coordination requirements. **B. CEO / General Manager Support** - Provide administrative assistance to the CEO / General Manager. - Manage appointments calendars schedules and meeting arrangements. - Coordinate internal and external meetings. - Prepare meeting agendas record minutes and follow up on action items. - Communicate with senior management employees clients and external stakeholders. - Monitor instructions and assignments issued by management. - Handle confidential information with professionalism and discretion. **C. HR Administration & Documentation** - Assist with employee documentation and general HR administrative tasks. - **Prepare and issue employment offer letters** based on management-approved terms. - Support employment contract preparation and HR correspondence. - Maintain employee records and personnel files. - Coordinate interview schedules and recruitment-related communication. - Assist with employee onboarding and joining documentation. - Follow up on employee documentation and administrative requests. - Ensure confidentiality of employee information. **D. AI Tools & Digital Administration** - Use AI tools to support daily administrative and documentation tasks. - Draft professional emails letters and reports using AI-assisted workflows. - Use AI tools to summarize information prepare presentations and organize tasks. - Improve administrative productivity through digital tools and automation. - Review AI-generated documents for accuracy and professionalism. - Maintain confidentiality when handling company information through digital platforms. **E. Meetings Travel & Coordination** - Organize business meetings and coordinate appointments. - Arrange domestic and international travel when required. - Coordinate flight bookings hotel reservations and travel itineraries. - Welcome visitors and assist with professional hospitality arrangements. - Follow up with departments regarding management instructions and pending tasks. ### 3. Requirements & Qualifications **Mandatory Professional Requirements** - Minimum **12 years of relevant administrative experience**. - Minimum **12 years of HR administrative experience** including employment offer letter preparation. - Minimum **12 years of practical experience using AI tools** for office or administrative work. - Previous experience supporting senior management a CEO or General Manager. - Fluent Arabic communication skills both written and spoken. - Good written and spoken English. - Strong proficiency in Microsoft Word Excel PowerPoint and Outlook. - Excellent email drafting document preparation and record management skills. - Strong organizational multitasking and time-management abilities. - Ability to work independently and handle confidential information. - Must be willing to work in or relocate to Al Ain UAE. **Educational Qualifications** - Bachelors degree in Business Administration Human Resources Executive Secretarial Studies or a related field. - Relevant administrative or HR certifications are an advantage. **Preferred Candidate Profile** - Arabic-speaking female candidates as specified in the clients recruitment br

Required Education:

# JOB DESCRIPTION## Admin Assistant**Industry:** Automotive / Automobile **Job Location:** Al Ain UAE **Employment Type:** Full-Time **Monthly Salary:** AED **Experience Required:** 12 Years in Administration HR Support and AI Tools **Reporting To:** CEO / General Manager **Preferred Location:** Candidates currently residing in the UAE **Relocation:** Must be willing to relocate to Al Ain### 1. Job SummaryREAP HR & Recruitment Consultancy is hiring a profess