Admin Specialist

• Office Management:
  • Oversee and maintain a well-organized and tidy office environment.
  • Manage office supplies, inventory, and equipment to ensure smooth daily operations.
  • Coordinate with vendors for office-related services.
• Communication Handling:
  • Manage incoming and outgoing communications, including emails, phone calls, and mail.
  • Screen and redirect phone calls, inquiries, and requests appropriately.
  • Draft and proofread correspondence and documents.
• Scheduling and Coordination:
  • Schedule and coordinate meetings, appointments, and travel arrangements for team members.
  • Prepare meeting agendas, materials, and take minutes as needed.
  • Coordinate and assist in organizing company events or functions.
• Data Entry and Record Keeping:
  • Maintain accurate and up-to-date records, databases, and filing systems.
  • Enter data into various systems and ensure data integrity.
  • Generate reports and assist in data analysis when required.
• Administrative Support:
  • Provide administrative support to various departments as needed.
  • Assist in the preparation of presentations, reports, and documents.
  • Handle special projects and tasks assigned by management.

Requirements

• Proven experience as an administrative assistant, administrative specialist, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in MS Office suite and basic office software.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Positive attitude and strong interpersonal skills.
  

Education and Experience:

• High school diploma or equivalent required; additional qualifications in office administration are a plus.
• Previous experience in an administrative role is preferred.