Lead Administrative Assistant
Posted on :
15-05-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2839442
- Diary management for the Business Leader to include meeting planning and invitations as well as providing a rolling 12 month planning system for all direct reports and employees for key activities and events.
- Plan travel including flights, hotels, car hire, pick ups, visas, meeting confirmations etc
- Provide support for customer and VIP visits into the region including visas, hotels, pick ups, gate passes etc.
- Arrange/support internal and external meetings, conferences, company events, international trade shows etc.
- Handle letters, faxes, e-mails and general incoming and outgoing correspondence as required.
- Assist in the production of monthly reports, customer mailshots and internal communications etc.
- Produce high quality Power Point presentations as required for key company meetings and events.
- In conjunction with the Customer marketing Manager and the LT to participate in supporting in organizing of customer communications, mailshots, seminars, trade shows and events.
- Maintain holiday and sickness records by working with the management team and HR to ensure that each department has sufficient cover.
- Organize and maintain office supplies, as required, to support the day to day business needs including the raising of PO’s with external suppliers, monitoring stock levels and keeping costs under budget.
- Manage calendars.
- Coordinate meetings.
- Plan complex travel.
- Interact with internal and external customers.
- Process expense reports and invoices.
- Manage supplies and other indirect purchases.
- Share information with admin assistants.
Employment Type
Full Time
Department / Functional Area
Key Skills
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