Executive Assistant
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Job Summary
Role : Executive Assistant
Location : DIFC - Dubai
Role Purpose:
Supporting the senior management and staff of ADIB Capital on various admin functions including: calendar organization coordinating meetings coordinating with IT support and Vendor Management arranging supplies for the office maintaining filing and other related functions as described below.
Key Accountabilities of the role
Filing of work-related documentation
- Filing of expenses
- Managing DIFC portal
- Office-related admin: stationary liaising with IT deliveries coordinating with facilities management etc
- Sending & receiving docs for signatures (fund docs contracts with service providers etc)
- Preparing client presentations (printing / binding etc)
- Receiving phone calls
- Arranging meetings
- Coordinating with building maintenance for repairs
- Receive visitors at reception
- Process orders on SAP Ariba / Coordinate with VMCP
Specialist Skills / Technical Knowledge Required for this role:
- Work experience in similar role
- Excellent written and verbal English communication skills (Arabic a plus)
- Experience in admin functions (ideally in a DIFC entity)
- Strong organizational and time management skills
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Welcome to Abu Dhabi Islamic Bank. Our bank offers many of the world's leading financial and banking services. Learn more about us through our website.
