Events Manager

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From the very first opening of the St. Regis New York St. Regis has stood as a symbol of uncompromising elegance and bespoke service. As the original house of luxury St. Regis continues to redefine modern luxury through great service. The St. Regis Abu Dhabi merges authentic Arabian hospitality with more than a hundred years of bespoke St. Regis tradition.

Crafted for modern connoisseurs who desire exceptional experiences The St. Regis Abu Dhabi is the social epicenter for royalty discerning travelers and luminaries in the art of living. The hotel comprises of 283 elegantly appointed guest rooms including 55 suites most of which boast breathtaking views of the Arabian Gulf and Abu Dhabi city including the extraordinary Abu Dhabi Suite the highest suspended suite in the world connecting the two Nation Towers.

The St. Regis is part of Marriott International a brand leader offering the most powerful portfolio in the industry our more than 30 leading brands and nearly 9100 properties in 142 countries and territories give people more ways to connect experience and expand their world. At the heart of The St. Regis our exceptional staff whom we address as Hosts are the ultimate luxury ambassadors dedicated to providing our guests with an exquisite stay and unforgettable experiences. Pursue your passion and grow your expertise at Abu Dhabis best addressThe St. Regis Abu Dhabi the house of luxury who is awarded with the prestigious Forbes Travel Guide 5-Star Rating.

Job Requirement:

Oversees the functions of Event Management including the departments of Event Planning Banquets/Catering Event Service and Event Technology (Destination Management if applicable). Position ensures implementation of the brand service strategy and brand initiatives. The position has overall responsibility for executing all property events with a seamless turnover from sales to operations and back to sales. Manages also all rooms aspects of assigned groups and uses discretion and judgement in dealing with group contacts both on the phone and in an operational environment including any contractual obligations. Manages the receipt and entry of each group rooming list prior to or by the proposed deadline outlined in the contract verifying documenting and releasing any unused room or attraction inventory back for general sale. Checks any increases in inventory will be checked for availability and any discrepancies will be communicated to the client at the time of rooming list entry. Ensures the team meets the brands target customer needs ensures employee satisfaction focuses on growing event revenues and maximizes the financial performance of the department.

ESSENTIAL FUNCTIONS

Managing Event Logistics and Operations

Ensures that events progress seamlessly by following established procedures collaborating with other employees and ensuring accuracy.

Greets customer during the event phase and hands-off to the Event Operations team for the execution of details.

Adheres to all standards policies and procedures.

Ensures billing accuracy and conducts bill reviews with the clients prior to processing the final bill.

Manages group room blocks and meeting space for average to large-sized assigned groups.

Identifies operational challenges associated with his/her group and determines how to best work with the property staff and customer to solve these challenges and/or develop alternative solutions.

Uses his/her judgment to integrate current trends in event management and event design.

Acts as liaison between field sales person and customer throughout the event process (pre-event event post-event).

Participates in customer site inspections and assists with the sales process as necessary.

Performs other duties as assigned to meet business needs.

Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planners experience.

Applies for DCT event licenses conference & speaker licenses

Supports the Director Event Management in applying for DCT licenses

Managing Group Housing Operations

Manages the operational preparation for all group bookings including guest deposits mini hotels room blocks rooming list cut-off dates waitlist overflow accommodations rooming requests contact relationships and ticketing needs.

Checks for accuracy on all booking sheets contracts to verify that they are in accordance with operational guidelines (e.g. inventory availability rate structure and operating procedures such as deadlines for deposits rooming list).

Maintains organized accurate files on each group account and monitors of the course of action for each account daily.

Provides various reports and communications to Sales Front Office and Accounting.

Acts as primary Rooms Division contact in advance planning meeting communicating all pertinent information to the Rooms Division Revenue Management and Accounting.

Manages the receipt and entry of each group rooming list prior to or by the proposed deadline outlined in the contract verifying documenting and releasing any unused room or attraction inventory back for general sale.

Checks any increases in inventory for availability and any discrepancies will be communicated to the client at the time of rooming list entry.

Attends Pre-Convention Meetings Bill Reviews and site visits for assigned groups.

Manages all rooms aspects of assigned groups and uses discretion and judgement in dealing with group contacts both on the phone and in an operational environment including any contractual obligations.

Leading Event Management Teams

Conducts formal pre- and post-event meetings as required to review/communicate group needs and feedback.

Leads formal pre-event and post-event meetings for average to large-sized assigned groups.

Facilitates various meetings as he/she perceives necessary (Banquet Event Order meeting block review etc.).

Supporting and Coordinating with the Sales and Marketing Function

Assists in the sales process and revenue forecasting for customer groups.

Up-sells products and services throughout the event process.

Forecasts group sleeping rooms and event revenue (catering and audio visual) for his/her groups.

Ensuring Exceptional Customer Service

Creates an atmosphere in all event management operations areas that meets or exceeds guest expectations.

Consult with customers in order to determine objectives and requirements for events such as meetings conferences and conventions.

MANAGEMENT COMPETENCIES

Leadership

Adaptability Maintains performance level under pressure or when experiencing changes or challenges in the -Conveys information and ideas to others in a convincing and engaging manner through a variety of methods.

Problem Solving and Decision Making -Identifies and understands issues problems and opportunities; obtains and compares information from different sources to draw conclusions develop and evaluate alternatives and solutions solve problems and choose a course of action.

Professional Demeanour -Exhibits behavioural styles that convey confidence and command respect from others; makes a good first impression and represents the company in alignment with its values.

Managing Execution

Building and Contributing to Teams - Actively participates as a member of a team to move the team toward the completion of goals.

Driving for Results - Sets high standards of performance for self and/or others; assumes responsibility for work objectives; initiates focuses and monitors the efforts of self and/or others toward the accomplishment goals; proactively takes action and goes beyond what is required.

Planning and Organizing - Gathers information and resources required to set a plan of action for self and/or others; prioritizes and arranges work requirements to accomplish goals and ensure work is completed.

Building Relationships

Co-worker Relationships - Interacts with others in a way that builds openness trust and confidence in the pursuit of organizational goals and lasting relationships.