Personal Assistant
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Job Description
Role Overview:
Our client is seeking a highly organized proactive and discreet Personal Assistant to support the CEO in her multifaceted roles as a company leader developer mother and investor. This role combines traditional executive assistance with project coordination digital publishing PR management and image stewardship.
Key Responsibilities:
1. Executive & Administrative Support:
- Manage the CEOs complex calendar (business meetings investor calls family commitments travel arrangements).
- Coordinate domestic and international travel logistics including visas flights accommodation and itineraries.
- Screen and prioritize incoming communications (email phone messaging apps) drafting responses or briefings as needed.
- Prepare meeting agendas presentations and follow-up action items.
2. Project & Stakeholder Coordination:
- Assist CEO on development projects: track milestones liaise with technical teams update project dashboards.
- Support CEOs investor activities: schedule financial reviews prepare investment summaries coordinate due-diligence materials.
3. Ambassadors & Digital Magazine:
- Plan produce and distribute a monthly digital magazine for the companys Ambassadors:
- Curate news success stories industry insights and program updates.
- Liaise with content contributors designers and the CEO for final approval.
- Maintain an up-to-date Ambassadors database and communication calendar.
- Solicit feedback and engagement metrics; refine content strategy accordingly.
4. Public Relations & Image Management:
- Develop and execute PR initiatives with existing companys Ambassadors:
- Draft press releases social media posts and ambassador spotlights on behalf of the CEO.
- Coordinate interviews testimonials and case-study publications.
- Ensure the CEOs professional profiles (LinkedIn website bio media kit) are current cohesive and aligned with the companys brand.
- Monitor media coverage and industry trends; propose proactive outreach opportunities.
5. Personal & Family Support:
- Assist with personal tasks and household coordination as needed (appointments family events childrens schedules ages 17 & 19).
- Serve as a gatekeeper balancing professional and personal priorities to maximize the CEOs productivity and work-life integration.
Qualifications & Skills:
- Minimum 5 years experience as a PA or executive assistant to C-level executives.
- Exceptional organizational and time-management skills; proven ability to juggle multiple priorities.
- Excellent written and verbal communication; strong editorial judgment.
- Experience with digital publishing platforms (e.g. Mailchimp InDesign WordPress) and basic graphic-design oversight.
- PR or communications background with media-relations experience preferred.
- High discretion integrity and respect for confidentiality.
- Tech-savvy: MS Office Google Workspace project-management tools (Asana/Trello) CRM systems.
- Self-starter mindset adaptable with a positive can-do attitude.
- Bachelors degree (Business Administration Communications or related field) is preferred.
Employment Type
Full Time
