Admin Executive
Posted on :
26-02-2025
Employer Active
1 Vacancy
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Job Description
Job Purpose:
Overseeing daily office operations and providing support for general functions including preparing reports and assisting with HRrelated tasks. Responsibilities include handling assigned administrative duties managing facility maintenance overseeing office supplies supervising subcontractors and coordinating with thirdparty vendors. The role also involves contributing to departmental planning and policy development.
Duties and Responsibilities:
- Managing daytoday functioning of offices and showrooms
- Overseeing the setup of new office and/or office relocations
- Negotiating and arranging the purchase of office supplies office equipment furniture
- Participating in the preparation of the administration budget and monitoring financial performance against the budget
- Preparing and maintaining reports and MIS
- Supporting HR department with onboarding and offboarding including visa processing attending to immigration and labor office issues insurance
- Staying informed on and updating management about new rules and regulations related to labor immigration free zones etc. issued by local govt. authorities
- Managing building operations including security maintenance & repairs at relevant locations
- Organizing & planning events and teambuilding activities
- Management of the travel desk (visa ticketing hotel booking)
- Developing and implementation of policies and procedures for areas of responsibility
- Liaising with vendors and managing vendor agreements
- Providing adhoc support and assisting in special projects across department as needed
Skills required
- Proven ability to multitask and prioritize effectively
- Proficient in MS office suit (word excel PPT outlook)
- Experience in using ERP
- Process mapping and optimisation
- Ability and commitment in delivering to strict deadlines without compromising quality
- A natural aptitude for mathematics and statics
- Ability to think analytically critically and logically
- Attention to detail and zero error
Employment Type
Full Time
Key Skills
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