Groups Events Coordinator
Posted on :
25-02-2025
Employer Active
1 Vacancy
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Job Description
Event Coordination:
- Oversee the planning and coordination of group bookings and events including meetings conferences social gatherings and special events.
- Liaise with clients to understand event requirements and offer solutions to ensure their expectations are met.
- Create and manage event timelines vendor coordination room setups and other logistical needs.
- Maintain a strong knowledge of event space availability and floor plans.
- Ensure smooth execution of events on the day of troubleshooting issues as they arise.
Client Relationship Management:
- Serve as the main point of contact for clients from the initial inquiry through to the events completion.
- Build and maintain strong relationships with corporate clients event planners and external suppliers.
- Ensure excellent communication with clients to understand their needs and ensure total satisfaction with services offered.
Sales and Promotion:
- Assist in promoting Novotel Adagio Al Bustan event venues and services actively selling group room blocks meeting packages and event facilities through telesales
- Prepare and send event proposals contracts and quotations in a timely manner.
- Follow up with clients postevent to gather feedback and explore future event opportunities.
Administrative Tasks:
- Maintain an organized database of event bookings and contracts.
- Track event expenses revenue and ensure that billing and invoicing are processed accurately and efficiently.
- Assist with administrative tasks as required including preparing reports and ensuring compliance with hotel standards.
Collaboration:
- Work closely with various departments (Food & Beverage Housekeeping Front Office AV etc.) to ensure all event details are clearly communicated and executed.
- Coordinate with the team to ensure high standards of service delivery for all events.
Qualifications :
- A diploma or degree in Hospitality Event Management or a related field is preferred.
- Previous experience in event coordination group sales or a similar hospitality role is preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
Additional Information :
Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract recruit and promote diverse talent.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
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