AP Accountant

Roles and responsibilities

About this role:

• To be the primary liaison point for Accounts Payables.
• Monitoring MIR6 list to ensure least parked/held Invoices
• Timely scheduling of payments.
• Creditors Ageing Report
• Suppliers Advances Report
• Deposit – Other Report
• Prepaid Recruitment Reports
• PDC Report
• Balance Sheet Reconciliation

-AP Ageing

-Suppliers Advances

-Deposit-Other

-Prepaid Recruitment

-ADCB – PDC Out

• To be involved in month end closing activities. (Journal Entries (PDC/Prepayment/GL rectifications/Accruals etc.)
• Coordination with Treasury for bank entries related.

-Monthly Salary Entries

-Other Payment Entries (Manual Transfers)

• To verify each vendor invoice and countercheck the supporting documents.
• To book the expense claims, by debiting to the relevant expense code and allocation to the appropriate cost centers, after verification of each supporting evidence.
• To book visa expenses and monitor the claims, receipts and other supporting, verifying the account in portal (CBD/G2/AMWAL)
• To book claims utilized under Corporate Credit Cards, monitor and clearing ledger.
• Booking of Manual Entries (Proforma Invoices/Credit Notes/Rent/Prepayment)
• To schedule the vendor payment according to the due dates, prepare checks, online/ manual bank transfers.
• To process the IOUs/Fixed Floats and expenses reimbursements, after verification of requests for advances and expense reports accordingly.
• To book the bills, prepare and prioritize payments for Utilities/Telecommunication/ADNOC.
• Processing of Refunds (Tenant/Fit Out Deposits/Commissions).
• Payment Manual Entries or Payment Clearing.
• To get sorted the discrepancies in purchase orders/ contracts/ invoices, or balances.
• To prepare the periodic management report for Payables Ageing Analysis.
• To prepare and control the Suppliers advances.
• Monitoring and Clearing Security Deposit account.
• Clearing of past old Advances and Ageing.
• To reconcile the vendor accounts frequently.
• Keeping updated the creditors aged analysis and settlement of advances.
• Updating the daily list of EFT/cheques payments and PDC.
• Maintaining and confirmation of the vendor’s master data (Banking Details).
• Maintaining the official letters of vendor’s bank accounts.
• To send the list of paid Invoices to concern suppliers.
• Sending list of prepared payments to Procurement Team.
• Verification and Checking of Final Settlements calculations.
• Preparation of Final Settlements through cheques and transfers.

Desired candidate profile

• Processing of Housing Loans/Benefits & Compensations Requests.
• Processing Cash Payroll through cheques.
• Signing Employees Exit Clearances.
• Updating the list of unreleased undated security cheques/bank guarantees
• Coordinate with Treasury for status of payments and priorities.
• To liaise with internal as well as external officials for payables related queries and get sorted.
• Financial transactions of Professional/Technical Monthly Payroll
• Financial transactions of Final Settlement Resigned/Terminated Prof & Tech Staff
• Adjustment JV’s related to Payroll
• Reconciliation of Payroll related GL’s

-Prepaid School Fees

-Due from Employees

-Staff Advance – Housing

-Staff Advances

Occupational and workplace Health and Safety responsibilities:

In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.

Information Security responsibilities:

• Comply with Khidmah Information Security Policies
• Be aware of and fulfil their information security responsibilities
• Ensure whoever handles sensitive company information have taken the Security Awareness Training
• Know how to report a security incident (to IT ServiceDesk or InfoSec).
• Not Disable his/her OS firewall and/or Antivirus
• Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.

Accept accountability of his/her individual user accounts, and maintain confidentiality

Qualifications:

3-5 Years of experience working as an accountant.

2-3 years of experience within FM industry is preferable.

Bachelor of Science in Accountancy or Finance or in any related field

SAP ERP Experience