Operations Coordinator

Roles and responsibilities

Technical Skills

1. Project Management: Expertise in planning, scheduling, and managing interior fit-out projects.
2. Construction Knowledge: Understanding construction methods, materials, and standards.
3. Design Coordination: Working with architects, designers, and contractors to ensure design intent is achieved.
4. Cost Estimation and Budgeting: Managing project costs and adhering to financial constraints.
5. Contract Management: Familiarity with contracts, procurement processes, and vendor negotiations.
6. Quality Control: Ensuring that the work meets technical and aesthetic specifications.

Communication Skills

1. Client Liaison: Maintaining clear communication with clients to understand their needs and expectations.
2. Stakeholder Coordination: Collaborating with designers, contractors, and suppliers.
3. Conflict Resolution: Addressing disputes or delays effectively.
4. Reporting: Preparing progress updates, status reports, and documentation for stakeholders.

Organizational Skills

1. Time Management: Ensuring project milestones and deadlines are met.
2. Resource Allocation: Managing labor, materials, and equipment efficiently.
3. Documentation: Maintaining accurate project records, drawings, and approvals.
4. Risk Management: Identifying and mitigating project risks.

Technical Tools

1. Project Management Software: Proficiency in tools like Microsoft Project, Primavera, or similar.
2. CAD Software: Understanding AutoCAD, Revit, or similar for reading and modifying drawings.
3. Budgeting Tools: Experience with software like Excel, SAP, or construction-specific tools for cost tracking.
4. Collaboration Tools: Using tools like Trello, Asana, or Slack for team communication.

Problem-Solving Skills

1. Decision-Making: Quickly addressing challenges and providing practical solutions.
2. Adaptability: Responding to unexpected changes or project challenges effectively.
3. Attention to Detail: Ensuring precision in design implementation and finishing.

Leadership Skills

1. Team Coordination: Managing on-site teams and subcontractors.
2. Motivation: Keeping teams focused and productive.
3. Training: Guiding new team members or subcontractors on project standards.

Desired candidate profile

The Fit-Out Coordinator is responsible for supporting the planning, execution, and delivery of interior fit-out projects by coordinating between clients, contractors, and internal teams. This role ensures that all project activities align with the design specifications, timelines, and quality standards while adhering to safety and regulatory requirements.

Roles and Responsibilities

• Project Planning and Coordination
• Procurement and Vendor Management
• Quality Assurance
• Budget and Cost Management
• Health and Safety Compliance
• Problem-Solving and Issue Resolution
• Documentation and Reporting
• Stakeholder Communication
• Site Management and Supervision
• Procurement and Resource Management

Experience and skills:

Experience: Minimum of 10 years in fit-out coordination, preferably in commercial properties.

Skills:

Project Management Skills:

• Communication and Interpersonal Skills
• Technical and Industry Knowledge:
• Problem-Solving and Decision-Making Skills
• Organizational Skills
• Budget and Financial Management
• Leadership and Team Management
• Software Proficiency
• Client Relationship Management