Secretary for VIP Executive
Posted on :
19-11-2024
Employer Active
1 Vacancy
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Job Description
We are seeking a highly professional and experienced Secretary to provide comprehensive administrative and organizational support to a VIP Executive. This role requires exceptional attention to detail discretion and the ability to manage multiple tasks in a fastpaced environment.
Key Responsibilities
Manage and maintain the Executives calendar scheduling appointments meetings and events.
Organize and prioritize daily tasks and correspondence including emails calls and messages.
Prepare and edit documents reports and presentations with high accuracy.
Prepare meeting materials take minutes and follow up on action items.
Coordinate with internal and external stakeholders for seamless meeting execution.
Handle sensitive information with utmost confidentiality and professionalism.
Act as a trusted liaison between the Executive and various stakeholders.
Assist with personal errands event planning and other tasks as required.
Manage and organize the Executive s personal documentation and records.
Ensure the smooth running of the Executive s office by liaising with suppliers contractors and other team members.
Maintain an organized filing system and manage office supplies.
Organize and prioritize daily tasks and correspondence including emails calls and messages.
Prepare and edit documents reports and presentations with high accuracy.
Prepare meeting materials take minutes and follow up on action items.
Coordinate with internal and external stakeholders for seamless meeting execution.
Handle sensitive information with utmost confidentiality and professionalism.
Act as a trusted liaison between the Executive and various stakeholders.
Assist with personal errands event planning and other tasks as required.
Manage and organize the Executive s personal documentation and records.
Ensure the smooth running of the Executive s office by liaising with suppliers contractors and other team members.
Maintain an organized filing system and manage office supplies.
Requirements
Bachelor s degree in Business Administration Office Management or related field (preferred).
Minimum of 5 years as a Secretary Executive Assistant or in a similar role supporting highlevel executives or VIPs.
Excellent organizational and timemanagement skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Outstanding verbal and written communication in English (additional languages are a plus).
Strong interpersonal skills and the ability to interact with VIPs and highprofile individuals.
Discretion reliability and a professional demeanor.
Flexibility to adapt to changing priorities and work outside standard hours if needed.
Minimum of 5 years as a Secretary Executive Assistant or in a similar role supporting highlevel executives or VIPs.
Excellent organizational and timemanagement skills.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Outstanding verbal and written communication in English (additional languages are a plus).
Strong interpersonal skills and the ability to interact with VIPs and highprofile individuals.
Discretion reliability and a professional demeanor.
Flexibility to adapt to changing priorities and work outside standard hours if needed.
To view other vacancies we have please check our website () and follow us on our social media accounts LinkedIn / Instagram
Follow the Black Pearl channel on WhatsApp.
Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals
Bachelor s degree in Business Administration, Office Management, or related field (preferred). Minimum of 5 years as a Secretary, Executive Assistant, or in a similar role supporting high-level executives or VIPs. Excellent organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Outstanding verbal and written communication in English (additional languages are a plus). Strong interpersonal skills and the ability to interact with VIPs and high-profile individuals. Discretion, reliability, and a professional demeanor. Flexibility to adapt to changing priorities and work outside standard hours, if needed. To view other vacancies we have, please check our website () and follow us on our social media accounts - LinkedIn / Instagram Follow the Black Pearl channel on WhatsApp. Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals
Employment Type
Full Time
Key Skills
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