Project Manager Specialist

Roles and responsibilities

1. Project Planning and Coordination

• Develop Project Plans: Create and manage detailed project plans for the design phase of projects. This includes defining the project scope, deliverables, and timelines, and ensuring alignment with client expectations and organizational objectives.
• Resource Allocation: Manage the allocation of resources, including design staff, tools, and materials, ensuring that the design team has everything needed to execute the project successfully.
• Risk Management: Identify potential risks early in the project and develop mitigation strategies to minimize delays or cost overruns.

2. Design Oversight and Quality Control

• Design Review and Approval: Oversee the design process from conceptual stages to final design documentation, ensuring that all work aligns with the project’s objectives and quality standards.
• Stakeholder Collaboration: Collaborate with key stakeholders (clients, contractors, engineers, etc.) to ensure that the design meets both functional requirements and aesthetic considerations.
• Quality Assurance: Implement quality control measures throughout the design process to ensure that all outputs are in compliance with design specifications, standards, and regulations.

3. Client and Stakeholder Management

• Client Communication: Serve as the primary point of contact for the client, providing regular updates on the design process, addressing concerns, and incorporating feedback.
• Stakeholder Engagement: Ensure that key project stakeholders, including internal teams, external consultants, and contractors, are aligned with the design goals and timelines.
• Presentation and Reporting: Prepare and present design proposals, progress reports, and design reviews to clients, ensuring clear communication of project developments and challenges.

4. Budget and Cost Management

• Budget Management: Develop and manage the project budget for the design phase, ensuring that costs remain within agreed-upon parameters. Monitor expenses and identify opportunities for cost-saving without compromising design quality.
• Cost Estimation: Work with the team to produce accurate cost estimates for design services, materials, and resources required to complete the project.

5. Scheduling and Time Management

• Timeline Development: Establish clear timelines for design milestones and ensure that the team adheres to deadlines. Adjust timelines as necessary to account for design changes or unforeseen delays.
• Progress Monitoring: Track the progress of the design work and adjust resources, workflows, and schedules to ensure that deadlines are met.
• Change Management: Manage changes to the design scope or schedule, communicating with all stakeholders and ensuring that modifications are reflected in project documentation.

6. Team Leadership and Collaboration

• Team Leadership: Lead and motivate a multidisciplinary design team, providing guidance, support, and mentorship. Foster collaboration among architects, engineers, and other design professionals.
• Conflict Resolution: Address and resolve any conflicts within the team or with clients to ensure smooth project delivery.
• Collaboration with Other Departments: Work closely with other departments, such as construction, procurement, and engineering, to ensure that the design process aligns with project execution and that the final design is feasible to build.

7. Compliance and Regulatory Adherence

• Code and Standard Compliance: Ensure that the design complies with all relevant codes, regulations, and industry standards (e.g., building codes, zoning laws, environmental regulations).

Desired candidate profile

• Lead and manage the pre-contract phase of multiple projects simultaneously, from concept to contract award
• Develop and maintain project schedules, budgets, and resource plans
• Conduct thorough risk assessments and develop mitigation strategies
• Collaborate with internal teams and external stakeholders to define project scope and objectives
• Prepare and review contract documents, including RFPs, tenders, and agreements
• Negotiate with contractors, suppliers, and consultants to secure favorable terms
• Ensure compliance with local regulations and company policies throughout the pre-contract process
• Provide regular status updates and reports to senior management
• Facilitate smooth handover of projects to the execution team

Qualifications

• Bachelor's degree in Engineering, Architecture, or related field
• Minimum 5-8 years of experience in project management, with a focus on pre-contract activities
• Proven track record of successful project delivery in the construction, engineering, or real estate development sectors
• Strong knowledge of project management methodologies and best practices
• Excellent contract negotiation and management skills
• Proficiency in risk assessment, budgeting, and cost estimation
• Advanced stakeholder management and communication abilities
• Expertise in using project management software (e.g., Microsoft Project, Primavera)
• Proficient in Microsoft Office Suite
• Analytical mindset with strong attention to detail
• Ability to work effectively in a fast-paced, multicultural environment
• Familiarity with local construction regulations and practices in the UAE is a plus