Project Controls Manager

Roles and responsibilities

• Work Breakdown Structure (WBS) Management: Maintain and update a standard Work Breakdown Structure (WBS) to define Work Packages and code schedule activities, ensuring efficient planning and management of project tasks.
• Project Planning & Controls: Oversee planning and controls tasks for a large portfolio of projects and master developments, providing executive management with progress reports and presentations.
• Integrated Master Schedule & Budget Control: Monitor and control integrated master schedules and budgets for multiple contractors and consultants to ensure timely project delivery and adherence to financial targets.
• Schedule Development & Updates: Develop and maintain integrated master schedules in coordination with business units and related departments, ensuring all key milestones and interfaces are addressed for clear project timelines.
• Cost Performance Monitoring: Collaborate with commercial teams and consultants to set annual cost performance targets, monitor achievements, and provide periodic expenditure reports to ensure financial control.
• Project Control Team Leadership: Lead and mentor project control teams, ensuring they have the necessary skills and resources to manage project controls effectively.
• Performance Analysis & Risk Management: Analyze project performance, identify risks and issues, and make data-driven decisions to optimize outcomes. Facilitate project risk management processes, including risk identification, assessment, and mitigation.
• Change Control & Delay Management: Manage project change control processes, including documenting, reviewing, and communicating all changes and delay notices to relevant stakeholders.
• Resource Allocation Optimization: Work with consultants, contractors, and internal project teams to evaluate resource allocation, identify gaps between planned and actual progress, and provide actionable recommendations.
• Regulatory Reporting: Provide timely and accurate schedule updates to external authorities such as DEWA and RERA, ensuring compliance with regulatory requirements.
• Stakeholder Communication & Collaboration: Foster effective communication and collaboration between Project Controls teams, Project Managers, and other departments involved in project execution.
• Corrective Action Recommendations: Support business units and development managers by recommending corrective actions when project performance deviates from the baseline, improving overall outcomes.
• Quality Control of Reports: Review consultant/contractor programs and reports (daily, weekly, and monthly) for management approval, ensuring quality and risk mitigation in execution.
• Internal Reporting: Prepare in-house reports and ensure timely and accurate communication of project progress across all levels of the organization.
• Extension of Time Claims Review: Support the review of contractors’ extension of time claims, providing detailed recommendations to management in collaboration with commercial and project teams.
• Contractual Impact Analysis: Review notices of variations and assess their impact on contract timelines and business plan objectives.
• Stakeholder Engagement: Liaise with internal and external stakeholders, including internal audit, marketing, sales, IT, finance, RERA, and external auditors to ensure seamless project execution.
• Certificates: Review and recommend contractors’ requests for the issuance of Taking Over Certificates, ensuring compliance with project requirements.
• Dashboard & Reporting Systems: Establish and maintain operational and strategic reports and dashboards for both portfolio and project levels, continuously improving progress reporting systems to facilitate informed decision-making

Desired candidate profile

• Bachelor’s / Master’s degree in Civil Engineering/ Construction
• PMP (Project Management Professional) certification – preferred
• Minimum of 8-10 years’ experience in project controls and with a proven track record of success in managing complex projects
• At least 2+ years experience with a developer - preferred
• Experience of implementing complex planning strategies and projects, dealing with statutory and non-statutory planning processes
• Strong understanding of project management methodologies and best practices (e.g., PMI framework).
• Well versed in project budgeting, scheduling, cost control, risk management, and reporting principles.
• Understanding of market research and data analysis
• Proficiency in using Ms. Project Scheduler, Primavera P6, Visio, Excel and Power-point.
• Knowledge of business operations and procedures
• Demonstrable strategic thinking abilities
• Analytical mind with problem-solving aptitude
• Organizational and leadership skills
• Excellent communication skills