Procurement Administrator

Roles and responsibilities

• Manage the development and implementation of all procurement related activities for Corporate related products / services.
• Manage end-to-end procurement process, from RFP development/ review till the appointment of consultant or contractor for Corporate functions.
  
  

Please note, this role is for a UAE national only

ROLES AND RESPONSIBILITIES:

• Review, manage / approve all non-project procurement transactions according to DOA.
• Review the development of all tender-related scope templates (consultants and contractors) and associated documentation to ensure their compliance with Laws, regulations, Policy & Procedures, prevailing market requirements and lesson learnt.
• Apply corrective actions on procurement process when required to enhance the its performance (reduction of time / cost).
• Manage the selling of corporate depreciated items (e.g. cars, furniture, etc..).
• Manage the delivery of commercially favorable contracts and cost savings opportunities associated with vendor agreements.
• Ensure all vendors are providing cost-effective value-added services; periodically reviewing and evaluating all contracts.
• Ensure implementation of procurement strategies, objectives, KPIs and plans on a yearly basis.
• Negotiate with vendors and suppliers to get the best techno-commercial values.
• Supervise and support (when necessary) the technical evaluation done by users.
• Supervise and control the commercial review of proposals to ensure obtaining best deals.
• Review, validate and approve the final award recommendation process.
• Ensure all products and services are delivered on time and within RFP specifications.
• Supervise the procurement process and liaise between external vendors and internal Departments
• Support with cross functional responsibilities with finance payment process, ERP system enhancement, legal review and audit recommendations.
• Support the vendors management process and performance review through periodic assessment to ensure quality suppliers.
• Apply e-procurement tools and techniques internally.
• Provide input for setting up cross-functions SLAs, ensure compliance of the function with SLAs
  
  

Related Year Of Experience

Min of 10+ years of experience

YOE IN MANAGERIAL POSITION

Min of 2+ years of managerial procurement position heading a team of specialists.

Sector Experience

Real estate / Retail / Construction procurement (preferably vendors pre-qualification) / Construction company - procurement

Technical And Interpersonal Skills

• Experience in Project MGT, Contract Management and Supply MGT.
• Extensive theoretical and practical knowledge and direct experience of the development & implementation of strategic procurement, to fulfil customer requirements and to retain and increase profitability, contributing significantly to the goals and continued success of the business.
• Extensive experience and proven technical proficiency with appropriate procurement systems and analytic tools (Excel, Access, MS Project, ERP).
• Strong analytical, business process analysis and problem solving & financial acumen capabilities.
  
  

QUALIFICATION

Bachelors' degree in engineering, PMP certification preferred

Desired candidate profile

1. Strategic Procurement Planning: Developing and implementing comprehensive procurement strategies that support the organization’s objectives and enhance operational efficiency.

2. Supplier Management: Building and maintaining strong relationships with suppliers, negotiating contracts, and ensuring compliance with quality and delivery standards.

3. Cost Management: Identifying opportunities for cost savings and efficiency improvements in procurement processes, driving initiatives to optimize spending.

4. Team Leadership: Leading and mentoring the procurement team, fostering a culture of collaboration, accountability, and continuous improvement.

5. Cross-Functional Collaboration: Working closely with other departments (e.g., finance, operations, legal) to ensure alignment of procurement strategies with organizational needs.

6. Market Research: Conducting market analysis to stay informed about industry trends, supplier capabilities, and pricing strategies.

7. Risk Management: Identifying and mitigating risks associated with procurement, including supply chain disruptions and compliance issues.

8. Performance Metrics: Establishing key performance indicators (KPIs) to measure the effectiveness of procurement initiatives and reporting results to senior management.

9. Sustainability Initiatives: Promoting sustainable procurement practices that align with corporate social responsibility goals.

10. Technology Implementation: Overseeing the implementation of procurement technologies and tools to streamline processes and enhance data analytics capabilities.

Skills

1. Procurement Expertise: In-depth knowledge of procurement processes, sourcing strategies, and best practices.

2. Negotiation Skills: Strong negotiation abilities to secure favorable terms and conditions with suppliers.

3. Analytical Skills: Proficiency in analyzing data to inform procurement decisions and assess supplier performance.

4. Leadership Skills: Proven ability to lead and develop high-performing teams, promoting a culture of excellence and collaboration.

5. Communication Skills: Excellent verbal and written communication skills for engaging with suppliers and internal stakeholders.