Accounts Payable Agent

What youll do

We are looking for an Accounts Payable to join us youll support the Finance department on the financial operations of the hotel while managing hotel assets and ensuring a centralized accounting environment. 

• Obtain copies of all Check Requisitions and Purchase Orders for future reconciliation with invoices.
• Process invoices daily that is reconcile them with purchase order records.
• Ensure invoices are approved/signed by the Department Manager.
• Verify the accuracy of expense account assignment.
• Check if invoices are match with a Purchasing order or delivery note and have been signed by HOD. 
• Maintain Filing system on paid and unpaid vouchers. 
• Resolve queries from suppliers. 
• Check all AP vouchers prepare payments and forward to FC for authorization. 
• Perform or assist in the performance of monthend closing. Input General Ledger entries and journal vouchers as required. Ensure that appropriate supporting information is collated and submitted. 
• Perform or assist in performing balance sheet reconciliations and bank reconciliations and oversee the process of credit extension and collection of overdue accounts. 
• Oversee internal hotel audits and report anomalies to management team and ensuring that audit policies and procedures (Control SelfAssessment) are being followed. 
• Prepare daily weekly and monthly reports in accordance with reporting calendars ensuring that all reports are submitted on a timely basis. 
• Perform financial and statistical analysis forecasting and complete special projects as needed. 
• Ensure compliance with the hotels Purchase Order Check Requisition and Expense Claim procedures.
• Question and communicate with the Department Manager regarding any discrepancies between prices on invoices compared to Purchase Orders.
• Register invoices in the system.
• Determine all pending payments and submit them for authorization to pay by the Director of Finance or person authorized by management.
• Prepare payments in a timely manner and submit them with attached endorsements for approval and signatures.

Qualifications :

What we are looking for...

• Bachelors degree in hospitality business administration or related field.
• 2 years of experience in a hotels accounting department.
• Ability to multitask work in a fastpaced environment and have a highlevel attention to detail.
• Fluent in Spanish and English.
• You take ownership of important issues solve problems and make effective decisions.
• You are humble and open to ideas. We leave our ego at the door and help get things done.
• Youre up for doing things differently and trying (almost) everything once.
• You want to be part of a team that works hard supports each other and has fun along the way.

Remote Work :

No

Employment Type :

Fulltime