Groups Events Coordinator
Posted on :
17-10-2024
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
As a Groups & Events Coordinator you will be responsible for the seamless planning coordination and execution of events and group bookings at Swisstel Al Ghurair. This role demands a proactive detailfocused professional who excels in a dynamic fastpaced environment and consistently goes above and beyond to meet and exceed guest and client expectations.
What is in it for you:
- Employee benefit card offering discounted rates in Accor worldwide
- Learning programs through our Academies and the opportunity to earn qualifications while you work
- Opportunity to develop your talent and grow within your property and across the world
Ability to make a difference in the local community through our Environmental Social and Governance activities.
What you will be doing:
Key Responsibilities:
Event Coordination:
- Learning programs through our Academies and the opportunity to earn qualifications while you work
- Oversee the planning and coordination of group bookings and events including meetings conferences social gatherings and special events.
- Liaise with clients to understand event requirements and offer solutions to ensure their expectations are met.
- Create and manage event timelines vendor coordination room setups and other logistical needs.
- Maintain a strong knowledge of event space availability and floor plans.
- Ensure smooth execution of events on the day of troubleshooting issues as they arise.
Client Relationship Management:
- Serve as the main point of contact for clients from the initial inquiry through to the events completion.
- Build and maintain strong relationships with corporate clients event planners and external suppliers.
- Ensure excellent communication with clients to understand their needs and ensure total satisfaction with services offered.
Sales and Promotion:
- Assist in promoting Swisstel Al Ghurairs event venues and services actively selling group room blocks meeting packages and event facilities through telesales.
- Prepare and send event proposals contracts and quotations in a timely manner.
- Follow up with clients postevent to gather feedback and explore future event opportunities.
Administrative Tasks:
- Maintain an organized database of event bookings and contracts.
- Track event expenses revenue and ensure that billing and invoicing are processed accurately and efficiently.
- Assist with administrative tasks as required including preparing reports and ensuring compliance with hotel standards.
Collaboration:
- Work closely with various departments (Food & Beverage Housekeeping Front Office AV etc.) to ensure all event details are clearly communicated and executed.
- Coordinate with the team to ensure high standards of service delivery for all events.
Qualifications :
- A diploma or degree in Hospitality Event Management or a related field is preferred.
- Previous experience in event coordination group sales or a similar hospitality role is preferred.
- Experience in a luxury hotel environment is a plus.
Skills and Attributes:
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- High attention to detail and ability to manage multiple tasks simultaneously.
- Proficient in MS Office (Word Excel PowerPoint) and event management software (e.g. Opera Onex FutureLog etc.).
- Fluent in English; knowledge of additional languages is an advantage.
- Ability to work under pressure and handle stressful situations.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
Key Skills
Report This Job
Disclaimer: Drjobs.ae is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
