Stores Officer

Roles and responsibilities

• Maintain optimal inventory levels of medical supplies, pharmaceuticals, and equipment to support uninterrupted patient care, through implementing inventory control procedures, including regular audits, to ensure accuracy and minimize discrepancies.
• Monitor the movement of stock between stores locations in order to ensure that minimum quantity is always stocked and available to provide an uninterrupted supply to the business.
• Handle stock rotation according to expiration dates and usage patterns to prevent expired or obsolete inventory.
• Provide solutions to improve procedures, services and reduce cost, develop accurate consistent enhancements to the inventory reporting.
• Inspect and verify items are free from damage and meet the specifications of the company standard.
• Coordinate with medical departments and suppliers to manage the timely handling of used or unserviceable items, directing them for repair or disposal as necessary. Ensure that all equipment is managed timely through Planned Preventative Maintenance (PPM).
• Support in tracking and managing clinic assets, including medical equipment and furniture, ensuring proper maintenance and functionality, through conducting regular audits and managing inspections
• Stay updated on technological advancements in inventory management and equipment maintenance and suggest improvements to management as needed.
• Provide training and support to staff members on inventory procedures, maintenance protocols, and best practices.
  

Qualifications & Experience

Medical/Safety.Other Medical : 5+ Years

12 Years Schooling Or Equivalent

Experience in medical materials, stores and supply chain management.

Experience in the control of stock and inventory, with a minimum experience at a supervisory level.

Knowledge/skills

• Work experience in a similar role within a health care setting.
• Knowledge of computer applications and inventory control.
• Knowledge of store keeping procedures and requirements.
• Fluent in English, written and verbal communication
• Ability to work independently with minimal supervision

Desired candidate profile

As a Stores Officer, several key skills and qualifications are essential for success in the role. Here are some important ones:

1. Inventory Management: Strong understanding of inventory control processes, including stock monitoring, reordering, and maintaining optimal inventory levels.

2. Organizational Skills: Ability to keep the storage area well-organized, ensuring easy access to items and efficient use of space.

3. Attention to Detail: Careful attention to detail for accurate record-keeping, inventory audits, and identifying discrepancies.

4. Communication Skills: Good verbal and written communication skills to interact with team members, suppliers, and other departments effectively.

5. Basic Computer Skills: Familiarity with inventory management software and spreadsheet applications (e.g., Excel) for tracking and reporting.

6. Problem-Solving Skills: Ability to identify issues related to inventory, such as shortages or excess stock, and develop effective solutions.

7. Safety Awareness: Understanding of safety protocols and best practices for handling and storing materials, especially hazardous items.

8. Customer Service: Skills to assist internal customers with their inventory needs and ensure timely delivery of supplies.

9. Team Collaboration: Ability to work well within a team and support overall store operations.

10. Regulatory Knowledge: Familiarity with relevant regulations and compliance requirements related to inventory management.