Admin Cordinator
Posted on :
14-10-2024
Employer Active
1 Vacancy
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Job Description
1. General Administration: Oversee and coordinate daytoday office operations. Maintain office supplies inventory and equipment. Ensure office procedures and systems operate efficiently.
2. Clerical Support: Draft edit and prepare reports memos and correspondence. Organize and maintain files documents and records in both physical and digital formats. Manage incoming and outgoing mail and phone calls.
3. Office Management: Assist with scheduling and coordinating meetings events and appointments. Maintain calendars and appointment schedules for senior staff. Monitor and ensure proper office cleanliness and organization.
4. Human Resources Support: Assist with employee onboarding maintaining personnel records and updating HR databases. Support recruitment processes by scheduling interviews and coordinating with candidates.
5. Finance and Budget Management: Handle petty cash and maintain financial records for expenses.
Assist in the preparation of financial reports and monitoring office budgets.
6. Communication and Correspondence: Serve as a point of contact for internal and external inquiries. Facilitate communication between departments and senior management.
7. Compliance: Ensure the office operates in accordance with company policies and regulatory guidelines. Manage confidentiality of sensitive information.
8. IT and Systems Support: Assist with basic IT support such as managing office software troubleshooting issues and liaising with IT teams. Ensure that systems are updated and functioning properly.
Requirements
Education: High school diploma or equivalent; bachelor s degree in business administration or related field preferred.
Experience: Previous experience in administrative roles is an asset. Minimum of four years.
Skills: Strong organizational skills and attention to detail. Proficiency in Microsoft Office (Word Excel PowerPoint).
Excellent written and verbal communication skills. Ability to multitask and prioritize tasks efficiently.
Problemsolving skills and a proactive approach to work.
Ability to work both independently and as part of a team.
Personal Attributes: High level of integrity and confidentiality.
Strong interpersonal skills. Ability to manage stress and remain calm under pressure.
Employment Type
Full Time
Key Skills
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