Logistics Administrator

Roles and responsibilities

We are seeking an experienced Procurement and Logistics Manager to oversee our sourcing Facilities Management projects for outstations within the aviation industry. The candidate will be specialised in managing procurement and logistics for construction projects. Additionally the candidate would also be responsible for the developing and implementing strategies for procurement, contract, and vendor management for a defined portfolio of contracts/commodities. To achieve the lowest total cost of purchase/ownership and optimum terms & conditions in accordance with best procurement techniques. This will include issue of tenders; direct supplier negotiations; preparation and evaluation of options available; critical assessment of business risk associated with options and different scenarios to develop the best negotiating strategies; preparation of written contracts and administration of all contracts. Where appropriate, these functions should be done in close co-operation with customer and support departments.

What You Will Do

• Manage a team of procurement specialists to ensure that customer department activities are efficiently supported by Procurement while ensuring that the best commercial interests of the organisation are served.
• Manage full contract negotiation process for all contracts. These will include negotiations with suppliers, Government Authorities and any other third parties as appropriate.
• Management of the full tender process for purchasing and contracting including sourcing, pre-qualification, and evaluation of suppliers; preparation of the tender documents; administration of the tender process to ensure time scales are met; negotiation of terms & conditions; and evaluation of responses.
• Ensure contract administration for all contracts including writing of contracts (in liaison with Legal, Insurance, Finance and Customer Departments), communication with potential suppliers, post contract reviews etc. This would include development and adherence to agreed Service Level Agreements (SLAs) with suppliers and other stakeholders where relevant.
• Independently manage and authorise contracts and orders up to a value of AED 500,000. Where contract values exceed these financial limits, analyse and prepare management reports & recommendations for review & approval at VP & SVP level, as necessary.
• Develop and maintain a work programme of contracts due for negotiation, including pro-active identification of any opportunities for cost improvement.
• Account manage the requirements and concerns of Customer Departments at all times to ensure that the Customer Department is fully involved in the procurement process. The successful development with these relationships at SVP, VP & Grade 10 level is crucial to ensure efficient and effective supplier selection.
• Seek continuous improvement of the procurement process and procedures to ensure Emirates is at leading edge of industry practices.
• Proactively search for and identify opportunities for cost reduction wherever possible. Benchmark the performance of their sections against available statistics/indicators and identify areas for improvement. This will include knowledge of technical advances, market developments and other relevant changes in the supply market.
• Identify and pursue opportunities for joint purchasing with Sri Lankan Airlines with a view to reducing unit costs of acquisition to the benefit of both companies.

Desired candidate profile

This job might be for you if you have:

• Master Degree or Bachelor Degree in Procurement, Finance, Engineering, MBA equivalent to CIPS or MCIPS.
  

Recommended International Qualifications

• MCIPS, CIPS, CPP, CSMP, CPSM, IPSCMI qualifications (CIPP, CPPP, CISCP, CICCM, CIPN, CITLP, CISM, CMPO).
• 10+ Years of experience in Procurement & Logistics management, preferable within the aviation or construction industry.
  

You'll Have An Edge If You Possess

• Experience preferably in an Airline or other Blue-Chip Organisation in the middle management level with strong financial acumen.
• The job holder must have a proven track record of analytical decision-making, with strong commercial acumen. He/she must have strong organisational and negotiation skills.
• The job holder will often be required to influence the decision-making process of line departments. To do so effectively, the job holder must have the interpersonal skills, experience, and confidence to adequately deal with senior personnel.
  

Safety Sensitive Role: No

Leadership Role: Yes