Logistics Coordinator

Roles and responsibilities

A leading specialist engineering services company delivering integrated solutions for complex energy and infrastructure projects and operating assets. Our business is built on the belief that our people are what make EnerMech excellent. When we are thriving globally it's not just about investing in our infrastructure, service offering and technology, but by also investing in our people.

The role?

As a Personnel Logistics Coordinator, you will play a crucial role in ensuring the successful mobilization of personnel for various projects. You will be responsible for coordinating and scheduling personnel movements, both locally and internationally, to meet project deadlines and customer expectations. Additionally, you will support operational requirements related to staff transportation for business purposes and personal reasons. Your exceptional organizational skills, attention to detail, and ability to work under pressure will contribute to the overall efficiency and success of our mobilization operations.

Main Responsibilities & Key Result Areas

Mobilization Coordination:

• Collaborate closely with project managers and HR to determine personnel mobilization requirements
• Develop comprehensive mobilization plans, ensuring efficient allocation of resources and timely execution
• Coordinate with various departments to gather necessary information for mobilization, including travel arrangements, accommodation, visas, permits, and transportation
  
  

Schedule Management:

• Create and maintain a detailed personnel mobilization schedule to ensure all deadlines are met
• Coordinate with project teams and HR to align mobilization dates and requirements
  
  

Compliance and Documentation:

• Ensure compliance with local and international regulations regarding personnel travel, visas, work permits, and other related documents
• Maintain accurate and up-to-date records of personnel mobilization activities, including travel itineraries, accommodation details, and relevant documentation
  
  

Customer Relationship Management:

• Collaborate with project managers to understand specific mobilization requirements and preferences
• Communicate effectively with relevant teams to provide timely updates on personnel mobilization status and resolve any issues or concerns
  
  

Staff Transportation and Logistics:

• Assist in coordinating staff transportation for business-related purposes, including meetings, site visits, and training sessions
• Handle logistics for personal reasons, such as employee relocations or travel arrangements for emergencies or compassionate reasons

Desired candidate profile

• Raising Purchase Orders on internal system.
• Communicating with Finance to ensure we have enough credit to book travel arrangements.
  
  

Requirements

• Educated to Degree level
• Previous experience in a Personnel Logistics Role
• Understanding of Visa Process and requirements for different countries
  
  

Preferred:

• Degree/ Post Graduate level qualification in Human Resources
  
  

Behaviors and Personal Qualities:

• Conduct self in a professional manner to minimize conflict
• Conveys information fluently, interpreting and clarifying details and explaining rationale
• Manages progress against schedule and monitors against quality standards
• Deals effectively with pressure and conflicting priorities
• Able to identify and solve non-routine problems in own or related discipline
• Manage personal time and deals effectively with conflicting demands and priorities
• Demonstrates a calm and systematic approach
• Develops collaborative relationships with key contacts essential to get the job done
• Finds ways to condense large amounts of information into a useful form
  
  

Preferred:

• Anticipates obstacles and acts to overcome them before they arise
• Acts quickly and decisively in a crisis
• Understands the role of the team and how to contribute to the success of the business unit
• Open to candid feedback, new perspectives, continuous learning, and self-development
• Uses expertise to effectively challenge current policies/standards and to develop new techniques or approaches
• Openly faces difficult situations with confidence and always adopts a "can-do" attitude
• Understands implications of broad decisions on budgets and costs