Administrative istant - Knight Frank

Overview

We are currently seeking a detailoriented and organised Team Secretary / Administrative Assistant to provide comprehensive support to our team. You will play a key role in ensuring smooth daytoday operations by handling various administrative tasks and supporting our staff members.

Responsibilities

• Support team members with MS Word PowerPoint and Excel based tasks.

• Make travel arrangements for team members such as booking flights cars and hotel reservations.

• Organize and maintain documents records and files (including emails reports letters schedules forms and tender documents) in paper and/or electronic format ensuring accuracy and easy retrieval. Ensure all documents have a file path for reference.

• Prepare and draft letters reports agendas and papers for meetings.

• Inputs and updates information in databases and spreadsheets.

• Assist in data entry generating reports and compiling information as required by the team.

• Assist in drafting and collating pitching material.

• Ensure reports and outputs are in line with formatting standards.

• Maintain office efficiency by organizing and implementing administrative systems procedures and policies.

• Control and maintenance of team diaries making appointments and arrangements for all meetings and inspections with clients developers agents owners and colleagues.

• Prepare precise targeted emarketing emails.

• Liaise with internal and external accounts departments as required for raising of invoices travel and expense reporting and other items. Ensure files adhere to audit regulations.

• Arrange and execute post and courier services.

• Answer phone calls respond to emails and handle correspondence on behalf of the team.

• Handle computer/database (KF Database Contacts Register Hub).

• Maintain correct contact information on People Search for the department.

• Other tasks as required.

  
  

Skills and Qualifications

• Ideally 3 to 5 years of proven experience as an Administrative Assistant Secretary or similar role.

• Software: Advanced Microsoft Office skills (Excel PowerPoint and Outlook)

• Excellent interpersonal and communications skills.

• Professional pleasant and confident manner in making and receiving phone calls.

• Strong organizational and problemsolving abilities.

• Ability to take initiative and work proactively.

• Ability to work through periods of high workload.

• Ability to maintain and improve filing systems.

• Attention to detail and a high level of accuracy.

• Ability to maintain confidentiality and handle sensitive information.

• Strong team player with the ability to build relationships.

• Flexibility adaptability and a cooperative attitude.

• Understanding of regional business culture and regulations.

• Language skills: Fluency in English written and verbal.