Personal Assistant

We are seeking a highly organized and motivated Personal Assistant to support our executive team in Dubai. The ideal candidate will be a proactive and detailoriented individual with a strong ability to multitask and manage complex schedules. This role demands a high level of discretion professionalism and the ability to handle sensitive information with care.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support including managing calendars scheduling meetings organizing travel arrangements and preparing correspondence.
• Communication: Serve as the first point of contact managing phone calls emails and other communications on behalf of the executive team.
• Documentation: Prepare review and edit documents presentations and reports as required.
• Meeting Coordination: Organize and coordinate meetings including preparing agendas taking minutes and ensuring followup actions are completed.
• Travel Arrangements: Handle travel logistics including booking flights accommodation and ground transportation and preparing detailed itineraries.
• Project Assistance: Assist in various projects conducting research compiling data and providing reports as needed.
• Confidentiality: Maintain the highest level of confidentiality and discretion at all times.
• Relationship Management: Liaise with internal and external stakeholders fostering positive relationships.
• Office Management: Oversee office supplies and equipment maintenance ensuring a wellorganized and efficient working environment.

Qualifications:

• Education: Bachelors degree or equivalent.
• Experience: Minimum of 3 years of experience in a similar role supporting senior executives.

Skills:

• Exceptional organizational and timemanagement skills.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Ability to work independently and handle multiple tasks simultaneously.
• Arabic language skills are an advantage.

Attributes:

• Highly motivated and proactive with a strong sense of responsibility.
• Discreet with a commitment to maintaining confidentiality.
• Flexible and adaptable with a positive attitude.