Executive Assistant

• Calendar, meetings management (scheduling, sending reminders, owing logistics and organizing catering)
• Serve as a focal contact person of Intercontinental region.
• Produce correspondence, presentations, meeting agendas, e-mails and any external mailings.
• Coordinate travel arrangements and relocation/emigration formalities (when required).
• Process expense reports and reimbursement claims.
• Manage all preparation aspects of events/conferences/ team meetings.
• Support with purchasing processes: negotiating with suppliers, obtaining quotes, processing POs.
• Upon request coordinate some tasks with facilities management & IT team.
• Handle highly confidential and sensitive information.

Qualifications/Requirements:

• Minimum of eight years of EA experience, most of it in an international corporate environment
• Advanced user of Microsoft Word and PowerPoint applications as well as use of the internet and web applications
• Basic level of Excel application to create charts, diagrams, and tables of data
• Strong demonstrated verbal and written communication skills
• Project & time management skills. Ability to meet deadlines
• Well-organized with a sense of urgency
• Excellent administrative and interpersonal skills, with ability and confidence to effectively interact with senior management and high-profile clients