Senior Proposals Specialist
Posted on :
12-06-2024
Employer Active
1 Vacancy
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Job Description
- Ensures that Area and Executive management received the correct information on in-progress as well as outstanding tenders so that the most informed decisions can be made operationally.
- Reviews tender documents including detailed review of the Instructions to Tenderers, Scope of Work, key contract dates, commercial price forms and terms of payment, as a minimum.
- Co-chairs bid kick-off meetings, and schedules progress meetings as required.
- Ensures the bid development and bid inputs remain in accordance with the Capture Plan strategies developed in advance (or as subsequently revised).
- Monitors bid support budgets and advises Proposals Manager of any potential for overrun.
- Establishes the bid schedule and communicates requirements to all departments providing proposal inputs.
- Updates schedules as required as required in the event of extension being granted.
- Monitors progress of the bidding activity and highlights concerns to the Proposals Manager.
- Sets up and maintains a clarification register to log and monitor all pre- and post-bid correspondence.
- Reviews and identifies any inconsistencies in the Invitation to Tender documents and, if necessary, seek clarification from the customer.
- Coordinates input, issues requests for clarification and distributes clarification responses and Bid Addenda as received from the customer and includes summary of matters addressed in the same when feasible.
- Reviews bid inputs and check that there are no errors, inconsistencies, oversights, and that the execution plan inputs are in accordance with the Capture Plan strategies.
- Expedites input to ensure that the bidding schedule is not jeopardized.
- Reviews regularly the proposal document to ensure that the requirements of the customer are fully satisfied in terms of format, content and consistency.
- Compiles the proposal document intended for submission to the customer.
- Ensures that the relevant general manager (or his assigned delegate) has approved inputs that are used in the final bid.
- Prepares technical/commercial qualifications.
- Prepares all reports and bid review packages as defined in the procedure document to satisfy Management bid review requirements.
- Ensures the correct delivery arrangements have been made and confirmed in advance as required.
- Assists with client negotiations.
- Promotes a culture of teamwork, collaboration and success. Learns from other leaders.
- Develops and maintains a positive relationship with internal functions and clients. Has accountability for timely bid submission.
- May have bottom-line accountability for the financial and technical success of the bid or area of bid responsibility.
Employment Type
Full Time
Department / Functional Area
Key Skills
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